Richmond Community Services, a leading nonprofit provider of support services for Westchester's developmentally, intellectually, and behaviorally challenged individuals are seeking a Transportation Coordinator to oversee our fleet of agency vehicles. Must have prior logistics experience managing a large fleet of agency vehicles across Westchester County.

Essential Job Functions

• Plans and coordinates trip routes for incoming and outgoing Day Program sites. Adjusts schedules and routes based on census.

• Assists in the planning and coordination of vehicle maintenance for all Agency vehicles.

• Ensures proper care and maintenance of vehicles and ensures vehicle malfunctions are promptly reported for repair. Responds/Troubleshoots all Vehicle Maintenance Request forms within 24 hours. Fields telephone calls regarding questions about vehicle concerns.

• Notifies Program Managers/Supervisors via telephone of expected late or canceled transportation due to vehicle failure.

• Transports vehicles to repair shops, as needed. Acquires replacement vehicles and transfers them to the required location.

• Plans routine maintenance service schedules for all Agency vehicles (including winterizing, weather emergency preparation, tire rotation, and oil changes). Maintains vehicle servicing records.

• Inspects vehicles for cleanliness and ensures proper care of equipment, including seat covers, first aid kits, fire extinguishers, etc. Coordinates/ Schedules vehicle cleaning (interior /exterior).

• Provides driving instruction and testing for Richmond Driver Authorization. Observes and evaluate candidates for authorization.

• Conducts review of vehicle inspection and registration records to ensure compliance with state law; coordinates renewals as needed.

• Enforces NYS and Agency driving regulations and laws.

• Prepares files and forwards documentation on DOT 5310 Grant log sheet. Maintains all applicable files.

• Performs weekly review of DOT 5310 Grant documentation for all sites.

• Provides a monthly report on disabled vehicles.

• Coordinates submission of gas receipts to Finance. Reviews submitted forms for accuracy and reports any misuse/abuse of cards.

• Orders replacement gas cards; acts as a liaison between Agency and gas card issuer to resolve/troubleshoot employee issues/complaints.

• Monitors GPS Tracking Devices. Responds to complaints related to drivers. Disseminates applicable information to the appropriate party (HR, Director of Facilities Management, or VP).

• Tracks incidents for frequent occurrences or identifying developmental issues. Makes recommendations for training/re-training.

• Investigates applicable vehicle emergencies/accidents. Must be available to respond to emergencies at any time vehicles are operating.

• Performs post-accident investigations; makes recommendations for discipline and/or drug/alcohol testing as needed.

• Assists with reporting vehicular vandalism and other unsafe circumstances or security issues (including police reports). Checks vehicles parked and make general checks for possible vandalism after periods when vandalism is likely to occur (Halloween, events).

• Manages parking violations, handicapped permit tags, etc.

• Represents the Transportation Department at meetings, events, etc.

• Maintains confidentiality regarding employee information, testing results, MVR reports, etc.

• Assists the Director of Facilities Management in assessing highway/road conditions during inclement weather. Informs appropriate staff of road conditions and makes recommendations for delay/closing program operations.

• Update and maintain EZ-Pass Accounts.

• Inservice new managers/supervisors on vehicle safety and responsibilities.

• Make determinations on whether submitted quotes for repairs are warranted or not.

• Other duties as assigned by the Director of Facilities Management.

Qualifications & Minimum Requirements

• 3 years of relevant work experience in a transportation position.

• Strong commitment to RCS mission and values and to working with individuals with developmental disabilities and their families.

• Valid, clean NYS driver’s license required. With at least three years of driving experience.

• Must complete and maintain Richmond Driver Authorization.

• Must be available for occasional overtime and early morning/night hours.

• Must be 21 years of age or older.

• Must successfully complete and maintain certification for required training in Cardio Pulmonary Resuscitation (CPR) .

Job Type: Full-time

Pay: $22.88 - $25.77 per hour

Richmond Community Services requires all employees to be fully vaccinated for COVID-19. Requests for accommodations will be reviewed and granted only where they do not cause Richmond Community Services undue hardship by posing a direct threat to the health and safety of the individuals served.

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