BRIEF JOB DESCRIPTION:

The Administrative Assistant (AA) may be responsible for administrative duties including, word processing, filing, scanning, emailing, data entry, accounts payable, billing, accounts receivable, making bank deposits, mail retrieval and delivery and general administrative support.

RECOMMENDED YEARS OF EXPERIENCE:

2+ years of progressive administrative duties and job responsibilities.

RESPONSIBILITIES MAY INCLUDE:

• Ensure the smooth day-to-day operation in the office.
• Answer and direct all incoming calls and taking detailed messages.
• Perform general administrative duties such as word processing, filing, scanning, emailing, data entry and mail retrieval and delivery.
• Billing, bank deposits, accounts receivable and accounts payable.
• Preparing reports for Management using various software packages including Microsoft Office Products and QuickBooks.
• Communicate important information to Management and staff in an accurate and timely manner.
• Order supplies and res0earch new deals and suppliers.
• Maintain lists of customer and vendor contacts.
• Provide general guidance and support for visitors.
• Act as a point of contact for internal and external clients.

REQUIREMENTS:

• A high school diploma or equivalent required.  Associates Degree in Business preferred.
• Maintain a high degree of attention to detail and problem solving skills.
• Maintain excellent oral and written communication skills.
• Maintain excellent time management skills with the ability to prioritize work.
• Maintain strong organizational skills with the ability to multi-task.
• Possess significant knowledge or office management systems and procedures.
• Maintain a working knowledge of a broad range of office equipment including computers, printers, faxes, etc.
• Maintain a high level of knowledge and proficiency in Microsoft Office products.  Knowledge in QuickBooks a plus.
• Maintain clean and safe working area.
• Be able to keep pace with work flow in a fast paced environment.
• Maintain reliable transportation to and from work.