Accounting Assistant Responsibilities:

Reconcile cashier daily reports, service RO’s and parts department tickets and account for all cash, checks, electronic checks and credit cards for previous day’s sales. Consolidate them into one deposit for the Senior Accountant to take to the bank. Make note of anything out of the ordinary to report to centralized credit department (i.e. shortages/overages, missing invoices due to printer jams, etc.).

Ensure that all cash sales checks have all proper information on them such as invoice number, approval code, cashier initials, physical address and phone number. If they do not, report information to the credit department for appropriate evaluation.

Reconcile all petty cash vouchers with actual cash to ensure daily balance.

Make deposits for all Freightliner and vehicle sales, down payments or other income. Post in ADP to the proper accounts

Relieve the Cashier/Receptionist for lunches, breaks, vacations, etc.

Keep track of all manual and computer checks for the dealership. Order new supplies when needed.

Keep track of all company issued electronics, cell phones, Pike Passes, postage meter, copiers and fax machine leases. Ensure proper operation and make necessary arrangements to keep them in good operating order. Keep updated maintenance records and supplies.

Keep current vendor information and update vendor files on a regular basis, making sure that we have correct contact information, as well as sales tax information.

Keep sales permits, tax information and credit application information current and available to send to vendors to open accounts.

Review all administrative purchase orders for the dealership, checking the charges and the balances on all accounts to make ensure no overcharge. Reconcile certain vendor accounts to balance to statements for payment. Make sure accounts are current and paid in a timely manner.

Cut any On Demand Checks that are requested for the dealership. Cut checks for the Service & Parts department credits. Cut checks for the expense reports and keep the files organized.

Cross train and back up the accounts payable position when necessary.

Keep updated spreadsheets on various accounts that we pay on a regular basis.

Participate in end of the month closing procedures as per Senior Accountant’s needs.

Assist in inter-company billing.

Perform all other duties as assigned.

Accounting Assistant Requirements:

Education:

· A high school diploma and/or GED is required. Additional training in accounting and computers .

Experience:

· A minimum of three years of experience in a clerical and accounting field is preferred.