Position Summary:

Responsible for processing approximately $5-10 million per month to pay vendors, company bills, and associate expense checks.  Prepares monthly journal entries to record liabilities in the proper period.  Tracks Ohio Sales and Use tax, prepares spreadsheet analysis of taxes owed, and prepares Use Tax Return quarterly, ensuring timely filing.  Prepares and files 1099's, 1098's, and 1096's at year-end. Performs Check Reconciliation for AP account.

Scope of Responsibility:

Assures all Vendor and Company bills are paid timely, protecting the company's credit ratings while maximizing cash flow. Interfaces with vendors and company associates to solve invoicing, receiving, and payment problems.  Reconciles General Ledger accounts as they pertain to AP.  Balances AP Journal to General Ledger monthly, analyzing and correcting any discrepancies.  Prepares journal entries to properly accrue liabilities and follows up to ensure items post correctly.  Performs analysis of accounts as needed to track expenditures and report in detail to top management.  

Essential Duties & Responsibilities:

Daily Management:

• Data entry of all invoices and bills to be paid and employee expense reports.
• Record account codes and reference numbers on all invoices for audit trail
• Open and stamp mail when it comes in.
• Tracking down all paperwork and packing slips to match with invoices to be paid.
• Filing of all paperwork
• Enter and track sales and use tax to collect and pay.
• Month end reports to close each period for financial purposes.
• Assist other departments with questions about vendor histories and locate invoices.
• Perform various tasks as asked by manager and supervisor.
• Perform Journal entries at the end of month closing.
• Help other associates do various tasks when they need help.
• Responsible for the reputation of how the company pays.
• Balance AP Aging report to General Ledger
• Clear all old issues out of the aging report.
• Analyze monthly financial issues.
• Communicate with many different vendors on a professional level.

• Performs similar or related duties as assigned.

   

Improvement Activities:

Applies Deming principles and other root cause analysis tools when analyzing problems within the associate's department and makes appropriate recommendations for improvements.

• May participate in a Quality Circle improvement team when possible.

• Performs other related functions as assigned.

   

Education/Experience/Training (minimum required):

Associate degree in accounting or higher preferred

Preferably 2 years experience in accounting department

Familiarity with accounting principles

Must be able to use 10 key calculators.

Good written and verbal communications skills; good organizational skills; good problem-solving skills with experience in the use of analytical tools

Strong knowledge and use of Excel and Work, Internet, and email

Prefer college accounting courses.

Ability to work in high pressure situations.

Willingness to train and learn.