Williamsville. SUNY Erie. Associate for Personnel. $68,000 - $69,900/year.

Posting Closing Date: February 10, 2025

JOB DESCRIPTION DISTINGUISHING FEATURES OF THE CLASS: Serves as an associate in support of human resources and legal affairs performing high-level work of a confidential and analytical nature on behalf of department head(s). The work is performed under the general supervision of the SES in charge of legal affairs and human resources areas of the College with approximately two-thirds of the work dedicated to legal affairs responsibilities and one-third of the work dedicated to human resources (HR) responsibilities. The work requires exercise of independent judgment regarding legal, human resources and labor matters; departmental policies and practices; and the transcription and preparation of confidential matters.

TYPICAL WORK ACTIVITIES: * Reviews and proofreads legal/HR documents and assists with drafting college contracts, agreements, etc.; acts as a liaison between the College and the Erie County Attorney's office for documents sent and received; * Trains and/or supervises other staff; * Independently gathers documentation from college departments in preparation for the processing of contracts, litigation and other matters, legal/HR related or otherwise as assigned by the President and/or the Presidents designee; * Receives service of process for the College and transmits pleadings to appropriate parties; * Assists in maintaining the calendar of deadlines and due dates for all legal and other matters designated by President and/or the Presidents designee; * Reviews certificates of insurance for adequacy of coverage, discusses inadequacies and requirements with internal departments, outside vendors and insurance agents to obtain proper coverage; Maintains insurance certificate database as well as retention of original insurance certificates; * Maintains and logs contracts and agreements approved by the Board of Trustees to the final issuance of document numbers and maintains hyperlinked database of the same; * Issues document numbers and maintains hard and electronic copies of all ECC documents including but not limited to contracts, agreements, MOUs MOA's Settlement Agreements, Affiliation Agreements, etc., ensuring the Erie County Attorney has copies of all documents issued an ECC document number; maintains an electronic case management of all documents; * Reviews outside counsel fees and processes the same for payment; * Independently prepares routine correspondence associated with litigation and internal discipline matters; * Prepares and maintains a matrix of litigation and outcomes for the Board of Trustees and drafts updates on litigation for insurance carriers; * Prepares and maintains matrices on grievances, arbitration, PERBS, and other labor related issues; * Processes requisitions for the Legal Affairs department and assists in the compilation of budget information; * Handles correspondence from brief oral or written notes at the direction of the President and/or the Presidents designee; * Maintains Legal Affairs files and filing system as well as files and filing system of other departments as needed including opening new files and the routine closing of files of electronic and hard copy files; Maintains electronic and hard copy database of MOU's, MOA's decisions, court rulings, etc. with regard to each of the four collective bargaining units within the College;

MINIMUM QUALIFICATIONS: Bachelors degree at a regionally accredited or New York State registered college or university and three (3) years of office experience, including two (2) years of senior-level clerical or administrative experience in legal office or government agency;

Follow link t\for complete description and to apply online: https://ecc.wd5.myworkdayjobs.com/en-US/CareerOpportunities/job/North-Campus---Williamsville/Associate-for-Personnel_J0002423