Job Description:

This position provides and oversees a variety of semi-routine clerical and specialized administrative functions generally of a critical or confidential nature for one or two small departments, clinics, or mid-level managers and may be assigned administrative or support related projects that are narrow in scope and complexity. This role is assigned to those with a primary responsibility to provide traditional administrative support such as preparing and composing correspondence, memoranda, reports, etc. This position screens telephone calls, receives and directs visitors, resolves routine inquiries, schedules and maintains calendar of appointments and schedules, prepares and distributes minutes of meetings, and operates a personal computer and appropriate software to create documents, presentations, etc.

Scope

As an Administrative Assistant, you need to know how to:

• Answer and transfer phone calls, screening when necessary.

• Welcome and direct visitors and clients.

• Maintain filing systems as assigned.

• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.

• Respond to and resolve administrative inquiries and questions.

• Coordinate and schedule travel, meetings, and appointments for managers or supervisors.

• Prepare agendas and schedules for meetings.

• Record and distribute minutes or other records for meetings.

• Maintain office supplies and coordinate maintenance of office equipment.

• Maintain a system for recording expenses.

• Successfully prioritize and perform multiple projects, tasks, and assignments while ensuring their effective and timely completion.

• Provide assistance, guidance, and direction to visitors, patients, staff and vendors entering the Administration area. Ascertain the nature of their business; assist and/or direct them to various locations in the hospital when appropriate.

• Call for escort when necessary.

• Follow through on routine matters without supervision. Through experience, know which matters can be handled alone and which should be referred to others, such as, responding to inquiries that require interpretation of hospital/administrative office policy, practices, procedures and guidelines whenever possible to conserve senior teams time. Keep assigned senior team members informed of these situations, in a timely manner.

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Minimum Qualifications

• High School Diploma or equivalent.

• Minimum of one (1) year of experience in an administrative role.

• Proficiency in Microsoft Office Suite or related software.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Preferred:

• Bachelors degree in Business Administration or related field.

• At least two to five (2-5) years of experience in an administrative role.

Physical Requirements:

Interact with others by effectively communicating, both orally and in writing.- and -Operate computers and other office equipment requiring the ability to move fingers and hands.- and -See and read computer monitors and documents.- and -Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.- and -May require lifting and transporting objects and office supplies, bending, kneeling and reaching.

Anticipated job posting close date:

04/26/2024

Location:

Lutheran Medical Center

Work City:

Wheat Ridge

Work State:

Colorado

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$18.29 - $30.54

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Intermountain Health is a Utah-based, not-for-profit system of 33 hospitals (includes "virtual" hospital), a Medical Group with more than 3,800 physicians and advanced practice clinicians at about 385 clinics, a health plans division called Select Health, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery.

Join our world-class team and embark on a career filled with opportunities, strength, innovation, and fulfillment.

To find out more about us, head to our career site here (https://intermountainhealthcare.org/careers/?utm_source=Workday&utm_medium=Redirect&utm_campaign=CareerHome_workday) .

Sign up for job alerts! Click ‘sign in’ at the top right corner, create a candidate account, and when we have opportunities that meet your interests, you will receive an email with the job details.

Intermountain Health strives to make the application process accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 1-800-843-7820 or email recruitment@imail.org . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

We intentionally work toward an Intermountain Health that reflects our diverse communities and provides culturally competent care, health equity, and a sense of belonging amongst all our caregivers (employees). This is an important part of fulfilling our mission to help people live the healthiest lives possible. The three pillars of our work are talent experience with Intermountain (application, internship, development, etc.), community benefit, and care delivery.

Learn more about diversity at Intermountain, here. (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/)

Introduce yourself to our Talent Acquisition team and we will get in touch if there is a role that seems like a good match.

Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more. (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/peak-program/)

The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.

All positions subject to close without notice.

Thanks for your interest in continuing your career with our team!