Greenwich Medical Spa (GMS) is an industry leading, award winning medical spa providing non-invasive cosmetic treatments. GMS was established in 2005 with the unwavering mission to inspire confidence and empower our patients, employees and communities.

GMS is actively seeking a full-time, high energy, and dedicated individual for our MedSpa Manager position in Westport. The MedSpa Manager is responsible for the day-to-day operational functions of the medical practice, ensuring that office policies, procedures, and plans are executed in a smooth and expeditious manner our Five-Star Service Standards are being met.

RESPONSIBILITIES:

• Office Management.

• Opening and closing activities of the medspa with regard to security and maintenance, operate scheduling systems. Maintain reception area, transaction counter and retail displays.

• Partners with Human Resources with regards to maintaining employee files, coordinating payroll, ensuring appropriate staffing levels and other related functions including employee training.

• Maintaining inventory on all medical, spa and office supplies.

• Reconciliation of bank statements with daily sales reports.

• Coordination of contracted services such as housekeeping, linens, pest control and biohazard waste.

• Coordination of contracted services for laser upkeep and maintenance.

• Maintains tranquility area, work areas, back office, and kitchen and ensures compliance with OSHA standards.

• Manages staff scheduling.

• Reconcile monthly inventory of all medically supplied transactions via P&L

• Ensure clinicians chart all consents and standing orders accordingly and HIPPA forms are signed and included in patient charts.

• Coordinates computer systems, including software updating, maintenance and daily backup.

• Serves as the medspa facility's marketing representative in the community.

• Fielding incoming phone calls, scheduling and confirming appointments.

• Processing payment at the transaction counter.

• Enters charges and payments; issues refunds as appropriate.

• Reconciles day sheet with fee sheets.

• Manages postage meter, mail sorting, and post office activities.

EDUCATION AND EXPERIENCE

• College degree: Sales/ marketing emphasis preferred

• One to two years of dermatologic/aesthetics experience

• One to two years of management experience

ESSENTIAL SKILLS AND ABILITIES:

• Superior interpersonal and communication skills, oral and written

• Ability to exert subtle motivation and influence

• Ability to solve problems independently

• Computer literate

• Superior organizational skills.

• Trustworthy

• Attentive to detail and accuracy

• Work as part of a team

Some of available benefits:

• Medical, Dental, Vision

• 401k/401k Roth + company match

• STD, Life Insurance, Hospital Insurance, Cancer Insurance, Accident Insurance

• Service and Product Allowances

• 6 Paid Holidays

• Paid Time Off

GMS employees are passionately devoted to living our Core Values day in and day out whether we are at work or home. We go out of our way to ensure every person we hire embodies these values, therefore, we are confident these are not just actions people “turn on“ for work.

What are our Core Values and what do they mean?

• Excellence - Make what you do matter. Being the leader in your space, learning from mistakes, taking accountability, pride in work, highest quality, innovating, not being complacent. Excelling at everything you do resulting in best outcomes, quality of care and experience.

• Integrity - Do the right thing. We only ever do the right thing because there is no alternative.

• People Focused – All GMS is committed to building an encouraging, caring, and supportive environment for our employees and patients. We share a responsibility to support our colleagues and patients while enriching their lives. GMS is a team, through and through. We have fun, take time to support one another, and help each other to grow.

• Passionately Driven - Love what you do. A position at GMS is not just a job – it is a passion, it is an experience.

• Respect - Everyone. Our staff sees people as people, first and foremost and they respect everyone for their humanity. We hold no judgement and we honor everyone we encounter.

• Growth - Embracing change. Personal growth, professional growth, service offerings. Being fluid and flexible, adaptable, open minded.