Description

We are seeking an Office Manager/Bookkeeper to join our client's team in West Palm Beach. In this role, you will be responsible for the accurate and efficient processing of accounts, managing and tracking expenses, interacting with clients, and maintaining databases. This role will also involve tasks related to HR Onboarding and office organization.

Responsibilities:

• Accurate and timely processing of Accounts Payable/Receivable, including invoice generation and payment processing.

• Conducting basic business analysis such as spending reports, outstanding invoice totals, proposal totals, and cash flow projections.

• Monitoring and tracking project expenses to ensure accurate cost allocation records.

• Professionally responding to business inquiry emails, engaging appropriate personnel for issues, and following up on proposals.

• Managing client interactions including contacting clients regarding outstanding invoices and tracking proposal requests.

• Assisting in HR Onboarding tasks such as scheduling interviews, processing applications and payroll forms.

• Submission of weekly time reporting for payroll.

• Performing administrative tasks related to 401k such as deferral requests, submission of payroll data for year-end tax filings, and document distribution.

• Maintaining office organization and handling general business tasks such as ordering materials/supplies/services, and maintaining business operations files.

• Creating and maintaining client databases for efficient management.

Requirements

• Minimum of 3 years of experience in a bookkeeping role or similar

• Proficiency in Account Reconciliation, Accounts Payable (AP), and Accounts Receivable (AR)

• Experience with Bank Reconciliations and Bookkeeping

• Strong data entry skills

• Proficient in Microsoft Excel

• Experience with Month End Close procedures

• Knowledge and experience in handling Payroll

• Proficiency in QuickBooks software

• Demonstrated skills in Administrative Office tasks

• Proven experience in Client Management and Vendor Management

• Ability to work independently, as well as part of a team

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Ability to meet deadlines and handle multiple tasks simultaneously

• Degree in Accounting, Finance, or related field is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .