We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

At Generac, we don’t simply wait for opportunities to come to us. Our teams consistently seek out new and innovative advances in our industry, driving our great success and company growth. We are a leader in the power generation industry that is successfully breaking ground in the Clean Energy segment. This growth equals rapid career advancement opportunities for those who want to be challenged and enjoy a fast-paced, high-performance culture. Join us, as we inspire change for a better world, positively impact our people and the community, influence and achieve positive results that support growth, and innovate industry.

The Finance Administrative Assistant will serve as the point of contact for the Finance/Accounting and Credit departments and will be responsible for providing dedicated clerical and administrative support. This role oversees the administration of multiple corporate business accounts, acts as onboarding coordinator for all departmental new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed, and is instrumental in supporting the Credit department. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.

Essential Duties:

Finance Administrative Responsibilities

• Perform Onboarding Coordinator functions for new hires across department

• Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary

• Administer business accounts for Amazon, Staples and Iron Mountain

• Assist with general meeting, meal coordination and event planning for the department

• Provide backup administrative support to President, as needed

• Maintain department contact list and seating chart

• Sort incoming facility mail, distribute/ process mail for Finance and Credit teams, processes all outgoing department mail

• Process GL/Vendor and customer check deposits

• Order and manage office supplies for department

• Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting

• Ad hoc projects, as requested

Credit Administration Responsibilities

• Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts

• Obtain remittance details and deductions support from key retail and other customers

• Maintain tracking for credit limit reviews

• Run and distribute metrics and other reporting on weekly, monthly, and quarterly cadences

• Provide support to Credit & Deductions Engagement Committee

• Other projects or duties as assigned by Credit and/or Deductions Manager

Travel & Expense Responsibilities

• Assist the Travel & Expense Administrator with designated tasks and projects including completing expense reports for terminated employees

• Provide Tax team with sales tax audit Travel & Expense documentation

• Provide follow up actions on aged credit card expenses

• Assist with credit card distribution in-person or via UPS

• Provide support for monthly tasks including running various Concur reports and providing to the appropriate party

Minimum Qualifications:

• High School Diploma or equivalent required

• 2 years of administrative assistant or related office clerical experience in an office environment

Preferred Qualifications:

• Associate’s degree or Administrative Assistant program certificate preferred

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills

• Ability to work independently and with cross-functional teams

• Exceptional interpersonal skills

• Strong organizational skills

• High proficiency with Microsoft Office Suite software (e.g., Word, Excel, Teams and PowerPoint)

• Excellent online meeting and phone skills

Great Reasons to work for Generac:

• Competitive Benefits: Health, Dental, Vision, 401k and many more

• Free onsite gym open Monday through Saturday for Generac employees

• We offer product loan (for up to 4 days) and discount programs

• Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators

• Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time.

• We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days.

• We’re an inclusive company that celebrates differences and keeps equity and respect at the forefront.

Physical Demands : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.”

Our success is directly tied to our employees’ professional growth and personal well-being, combined with strong families and communities. As an inclusive workplace, our employees embrace diversity, celebrate differences, and treat others with equality and respect.

Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac’s success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people’s lives and their own.