Job Description

WGL - Lead Executive Administrator

Position Summary

The Lead Executive Administrator serves as a key leader within the administrative team, providing high-level support to senior executives while overseeing the success of other Executive Administrators. This role ensures the effectiveness of the administrative team and fosters a collaborative and high-performing environment to meet organizational priorities.

You Will:

• Lead, mentor, and support a team of Executive Analysts, ensuring their professional growth and success.

• Collaborate with team members to develop best practices, improve processes, and increase administrative efficiency across the organization.

• Monitor team performance and provide regular feedback to ensure high standards of support.

• Hire and onboard new team members as required.

• Facilitate the ongoing learning and development of the EA team ensuring skills are kept current and meet the needs of the Executive Team

• Manage EA team members including ensuring EA backfill schedules are created, formal and informal feedback sessions and performance reviews are conducted, and salary recommendations are provided.

• Facilitate team meetings and collaborative initiatives to align goals and maintain consistent support for executives.

• Provide confidential administrative support, demonstrating discretion, judgment, and professionalism when interacting with executives, internal, and external stakeholders.

• Independently and proactively manage day-to-day operations and executive schedules.

• Funnel tasks to the pool, focusing on travel arrangements, expense reimbursements, and processing invoices. Serve as a liaison between various departments and external clients when required.

• Organize logistics for internal and external meetings, creating agendas, materials and taking meeting minutes.

• Efficiently manage, screen and prioritize a high volume of emails and calls, ensuring timely response and appropriate routing.

• Draft, edit, and proofread communications, reports, forecasts and other pertinent documents for internal and external use.

• Develop and maintain presentation materials, ensuring accuracy and adherence to WGL standards.

• Using analytical findings, assist in creating reports and other needed materials.

• Collaborates with the Executive Administrators and the pool of EAs to funnel tasks and ensure seamless and successful task completion.

• Act as a liaison between executives, departments, and external stakeholders, ensuring seamless communication and collaboration.

• Provide essential support for the execution of departmental and cross-departmental special projects and initiatives.

• Foster a collaborative and inclusive environment among the administrative team, encouraging knowledge sharing and teamwork.

You Have:

• High School Diploma/GED required. Bachelor's Degree preferred

• 7+ Years executive-level administrative experience, with strong organizational and multitasking skills. required

• 2+ Years in a leadership or mentorship role required

• Proven ability to lead and develop a team, fostering a positive and high-performing work environment.

• Excellent verbal and written communication skills.

• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel and PowerPoint. Proficiency in Adobe Acrobat. Data analytic skills desired, including business research experience.

• Previous experience with E-pro is preferred.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Strong organizational and time management skills.

• Proactive and self-motivated with a keen attention to detail.

• Ability to work in a collaborative and team environment.

• Proficiency in analyzing and interpreting data to identify relevant issues in problem-solving within the business context.

• Exceptional flexibility and resourcefulness, enabling you to adapt to changing circumstances.

• Strong interpersonal and project management skills, allowing you to manage multiple tasks and meet tight deadlines effectively.

We offer a competitive salary range of $84,000.00 to $121,500.00 per year, commensurate with experience, education, and skills. In addition, we provide a comprehensive benefits package including health insurance, retirement plans, and paid time off.

The Company values diversity in its workforce and encourages United States military veterans and service members who meet the qualifications to apply

Why work at AltaGas?

AltaGas is a North American energy infrastructure company with a focus on owning and operating assets that provide affordable energy to our customers. AltaGas assets include Washington Gas/WGL, SEMCO, and Petrogas. Our talented team, nearly 3,000 strong, leverages the strength of our assets and expertise along the energy value chain to connect customers with premier energy solutions – from the well sites of upstream producers to the doorsteps of homes and businesses to new markets around the world.

We deliver clean and affordable natural gas to approximately 1.7 million customers’ homes and businesses through regulated natural gas distribution utilities across four jurisdictions in the United States and two regulated natural gas storage utilities in the United States. Learn more about our team, vision, and strategy.

To learn more about our mission: https://youtu.be/k1mrKDdsYW8?si=y1k3NOyHxgf4emdL

For Canadian hires : AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person's ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.

For U.S. hires : WGL/SEMCO/AltaGas offers a total rewards package that includes competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also have paid time off (PTO) to balance the demands of your work and personal life. Available benefits vary depending upon the specifics of the role.

U.S. affiliates of AltaGas are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, ethnicity, religion, gender, age, national origin, marital status, sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.

AltaGas is a leading energy infrastructure company with a footprint in some of North America’s most strategic energy markets. Our strategy is simple: to leverage the strength of our assets and expertise along the energy value chain to connect customers with premier energy solutions – from the well sites of upstream producers to the doorsteps of homes and businesses, and to new markets around the world.