Description

A Robert Half client is looking for a contract Publications Coordinator. The Publications Coordinator will be responsible for managing the distribution of thank you letters and information packets to donors. This includes overseeing the entire process of print production, ensuring high-quality output, and utilizing mail merge techniques for efficient processing. The ideal candidate will have experience in print production, quality control, and mail merge, along with strong organizational skills and attention to detail.

Key Responsibilities:

Print Production Management:

• Coordinate the printing of thank you letters and informational packets.

• Work with printers and other vendors to ensure timely production and delivery of materials.

• Ensure all printed materials meet the organization's quality standards.

Mail Merge Execution:

• Use mail merge techniques to personalize thank you letters and information packets.

• Manage donor databases to ensure accurate and up-to-date information for mail merges.

• Troubleshoot and resolve any issues related to the mail merge process.

Quality Control:

• Review printed materials to ensure there are no errors or defects.

• Conduct spot checks on mailings to verify accuracy and quality.

• Implement quality control procedures to maintain high standards.

Logistics and Distribution:

• Organize and manage the distribution process for printed materials.

• Coordinate with mailing services to ensure timely delivery to donors.

• Track and report on the status of mailings and distribution.

Documentation and Reporting:

• Maintain accurate records of print production and mailing activities.

• Prepare reports on production efficiency, costs, and distribution outcomes.

• Provide feedback and suggestions for process improvements.

  Requirements

• Proven experience in print production, mail merge, and quality control.

• Strong organizational and project management skills.

• Excellent attention to detail and commitment to high-quality standards.

• Proficiency with Microsoft Office Suite, especially Word and Excel, and experience with mail merge functions.

• Ability to manage multiple tasks and meet deadlines.

• Strong communication skills, both written and verbal.

• Experience working in a nonprofit environment is a plus.

Working Conditions:

• Full-time position with occasional need for flexibility in hours.

• Office environment with occasional visits to print and mail facilities.

• Collaborative team environment focused on supporting the nonprofit's mission.

  Innovation starts with people.®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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