Summary

Come join a company that strives for Extraordinary People and Exceptional Performance ! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services ’ company, is looking for a Program Assistant to support the US Agency for International Development, Middle East Affairs Office.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Work closely with the Program Manager, peers, and government personnel.

• The Program Assistant will assist, identify, analyze, update, support, schedule, organize, maintain, and manage the following tasks:

• Administrative functions such as supporting project/program tracking, data analysis and documentation, program document preparation and presentations, budget and field support tracking

• Performing clerical functions such as control and filing/library maintenance, portfolio review support, management systems support, handling information requests, program file management, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings (technical and program related; conferences and events planning).

• Provide planning, monitoring, coordinating, and reporting support on MEA Office program activities to ensure that activities are efficiently and effectively implemented in a manner that achieves the objectives of the U.S. Government.

• Research and provide technical support for studies, analyses, and related MEA Office and programmatic support.

• Provide records maintenance and other duties as assigned related to area(s) of responsibility.

• Analyze and organize budget and field support tracking.

• Manage control and filing / library maintenance

• Update and manage portfolio review, management systems and program files.

• Monitor the implementation of program activities, with emphasis on identifying constraints, issues, logistical needs, and dependencies of specific inputs.

• Plan program and development assistance activities, including advising on the preparation of statements of work, project designs and strategic plans.

• Plan and participate in program assessments and evaluations.

• Prepare program / project tracking, reports and success stories.

• Support USAID liaison and coordination efforts with other donors, NGOs, civil society groups, government officials, and other actors.

• Provide Technical and program related conference and event planning

• Perform secretarial and administrative functions as needed, to include maintaining the calendars, scheduling meetings, maintaining files, handling mail and correspondence, program document preparation, presentations and preparing all travel-related documentation and making travel arrangements for staff as assigned.

• Serve as logistical backstop to staff, including TDY staff, for establishing meeting schedules and securing workspace, arranging electronic support, and related items.

• Manage multiple competing priorities through effective organization and communication.

• Provide regular and timely status reports to internal management team.

• Willingness to work in Washington, DC after COVID-19 teleworking permissions end.

Qualifications

• High School diploma and a minimum of one-year professional administrative support experience

• Must be eligible to obtain an Interim Secret clearance

• Must be able to report onsite 3x/week

• Strong communication and organizational skills

Knowledge, Skills and Abilities:

• Demonstrated ability to work independently and with others

• Ability to work under tight deadlines and handle multiple/detail-oriented tasks

• Proficiency in the use of Microsoft Office, internet, e-mail applications, and database applications.

• Proficiency in administrative and clerical functions

• Effective interpersonal skills, especially with senior leadership.

Teleworking Permitted?

Yes

Teleworking Details

Must be onsite 3 days a week or more as directed by USAID

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program