Sr. Accounts Payable Specialist

Job ID:

240506

Location:

VA - Metro Bldg At Eisenhower

Full/Part Time:

Full-Time

Posting Open-Close

09/18/2024

-

10/02/2024

Union

002

Regular/Temporary:

Regular

Job Description

Marketing Statement:

Join our dynamic team as a Senior Accounts Payable Specialist where your expertise in managing high volume transactions meets your passion for delivering exceptional customer service. In our fast-paced environment, you¿ll be at the forefront of streamlining processes, resolving complex payment issues, statement reconciliation and supporting our valued internal and external customers via email and phone.

Are you excited to be the face of Accounts Payable with our National Vendors understanding their needs and ensuring their large volume of invoices are processed with precision and efficiency?

If you thrive on multi-tasking and enjoy working with large-scale financial operations, this is your opportunity to make a significant impact and contribute to the continued growth and success of our organization.

Minimum Qualifications

Education

Graduation from an accredited college or university with a bachelor¿s degree in Accounting, Finance, or Business Administration.

¿ In lieu of a Bachelor¿s degree, a high school diploma or General Equivalency diploma with four (4) years of experience in accounting in addition to the experience below.

Experience

¿ Three (3) years of progressively responsible experience in accounting along with preparing invoices and recording transactions.

¿ Functional knowledge of Microsoft Office required.

Certification/Licensure

¿ N/A

Preferred

¿ N/A

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Summary

The Senior Accounts Payable Specialist is responsible for compiling, reviewing, processing and analyzing all accounts payable control, operating procedures and performance management indexes. This is administrative, customer service, professional and clerical support work of a highly confidential and moderately difficult nature. Provides administrative and clerical support to the manager and Department as needed. Recognizes potential accounts payable shortfalls and issues and takes immediate action to avert customer complaints. Must be adept at problem-solving and using professional discretion in handling customer service problems on the spot. Employee also serves as one of the primary point of contacts with offices raising issues relating to vendor payments. This position requires professional, technical, administrative, analytical, and confidential work of a complex nature.

Essential Functions

• Performs accounts payable related tasks required to support the needs of the Authority. Analyzes occurring and recurring discrepancies and determines the appropriate solution. Advises accounts payable manager of unusual problems and their resolutions in a timely manner.

• Runs the pay cycle process which includes payroll taxes, garnishment, operating and capital payments. Verifies control groups, approves vouchers, and pay cycle selection to include type of pay cycle, date, range, and payment date, per agreed pay cycle schedule with TRES.

• Answers and returns all in-coming calls and email messages via the account¿s payable hotline and email timely and responsively and ensure that voice and email boxes are monitored periodically throughout the day. Monitors vendor account pay files and performs necessarily follow up until problem is resolved.

• Serves as resource when accounting specialist encounter payment problems. Reviews and approves all incoming request for payments.

• Serves as primary contact person for PeopleSoft Vendor System. Ensures all vendor information are correct in PeopleSoft, such as address, bank ACH information and 1099 vendors are properly flagged.

• Processes returned vendor checks and electronic payments. Ensures that cancelled payments are entered in PeopleSoft. Communicates with TRES to process stop payments and payment reissues.

• Provides technical support for PeopleSoft to A/P staff and other departments when payment issues arise. Serves as "Subject Matter Expert" for A/P design and implementation, including staff training and any required vendor/account analysis.

• Acts as back-up to Manager and staff as needed. Responds to requests for information of both internal and external auditors on a timely basis. Keeps manager apprised of the status of required responses.

The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

¿ Skills and/or behavioral assessment

¿ Personal interview

¿ Verification of education and experience (including certifications and licenses)

¿ Criminal Background Check (a criminal conviction is not an automatic bar to employment)

¿ Medical examination including a drug and alcohol screening (for safety sensitive positions)

¿ Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.