GCI's Project Coordinator will provide support to project and construction management teams, ensuring projects are completed on time and within budget. Arrange schedules and regulate flow of work, coordinate inventory, track materials, conduct audits, update daily and weekly trackers. Ensure regulatory & company documentation is complete and retained following company compliance and policy.

ESSENTIAL DUTIES AND RESPONSIBILITIES AT ALL LEVELS:

• Work closely with Project and Construction Managers to support and ensure projects are completed on time and within budget.

• Responsible for the coordination of inventory and status updates, tracking materials upon order dates, and organizing required project documentation.

• Support users of central repository database in site management, compliance, and workflow management.

• Conduct data validation and audits on project and site information.

• Arrange schedules and regulate flow of work within or between organizational units or businesses.

• Responsible for updating daily and weekly trackers and reporting on them.

• Work with site acquisition, engineering, and contractors to meet deadlines.

• Ensure regulatory & company documentation is complete and retained following company compliance and policy.

• Review project proposals, ensure projects adhere to contract language, and issue and track project amendment documentation.

• Communicate any issues, problems, or additional information to project managers and project stakeholders proposing possible solutions.

• Monitor and evaluate project timeline and activity and report on progress to project teams.

  COMPETENCIES:

• Demonstrated commitment to GCI’s core values of diversity, equity, and inclusion (DEI) by promoting and maintaining an inclusive and equitable work environment for all employees and contractors, and in interactions with customers, vendors, and the general public.

• ACCOUNTABILITY- Takes ownership for actions, decisions, and results; openly accepts feedback and demonstrates a willingness to improve.

• Self-motivated with the desire to continually grow and excel.

• BASIC PRINCIPLES - Interacts with people in a way that builds mutual trust, confidence, and respect; adheres to GCI’s Code of Conduct for Employees – the Basic Principles.

• COLLABORATION - Works effectively with others to accomplish common goals and objectives; maintains positive relationships even under difficult circumstances.

• COMMUNICATION- Conveys thoughts and expresses ideas appropriately and professionally.

• Excellent verbal and written communication required.

• Must be able to articulate information to internal and external customers with strong interpersonal skills.

• COMPLIANCE - Follows internal controls; protects confidential information; abides by GCI’s Code of Business Conduct & Ethics.

• CUSTOMER FOCUS - Demonstrates commitment to service excellence; gives high priority to customer satisfaction.

• RELIABILITY - Consistently follows through on assigned tasks as expected; demonstrates timely attendance at meetings, training, and other work obligations.

• RESULTS - Uses a combination of job knowledge, initiative, sound decision making, innovation, adaptability, and problem solving.

• Strong organization and multi-tasking skills. Flexible and able to work within an ambiguous, fast-moving environment.

• Excellent analytical and problem-solving abilities.

• Attention to detail under pressure.

• Time management and ability to meet deadlines within a project scope.

• SAFETY & SECURITY - Supports a safe work environment by following all workplace safety rules and guidelines; complies with applicable Security policies and procedures.

• Strong computer skills required including knowledge and experience with Microsoft Office Suite & SharePoint, DocuSign, Microsoft Project, and ability to support all users in database.

Level Definition

Position Title: Project Coordinator

Grade: A09

Additional Job Requirements:

This is an entry level position within the Project Coordinator Discipline working under close supervision.

Essential Duties:

Track and document project progress and operational issues for reporting purposes. File project documents and create and manage close out documents and site files. Compile reports concerning the progress of work and downtime due to failures of machines and equipment to apprise planning personnel of delays. Maintain inventory of equipment, materials, and parts needed to complete production.

Assist with procurement, vetting payback requirements for funding approval, and logistics, including shipping/travel arrangements, scheduling meetings, and documentation of meeting minutes.

Administer outside services, special engineering projects, and coordinate with Contracts, Legal, and Regulatory. Communicate with clients and supervisors to determine work progress and provide change information.

Support users of central repository databases with site management, compliance, and workflow management. Review, maintain, and retain required documentation to include charters, schedules, drawings, permits, etc.

Work with site acquisition, engineering, and contractors to meet deadlines. Assist in the process of completing company projects on time and on budget. Distribute work orders denoting number, type, and proposed completion date.

Minimum Qualifications:

Required: *A combination of relevant work experience and/or education sufficient to perform the duties of the job may substitute to meet the total years required on a year-for-year basis

• High School diploma or equivalent.

• Minimum of three (3) years of experience in office administration, project coordination, inventory, warehousing, telecom installations or related field. *

Preferred:

• Associate degree in business management, project management, construction/operations management, or related field.

• Certified Associate in Project Management (CAPM).

• Telecommunications experience.

• Relevant telecom industry or job specific certifications.

  Required at ALL Levels

DRIVING REQUIREMENTS:

• This position may require access to reliable transportation for occasional travel between retail store locations, offices, worksites, or other locations as needed.

  PHYSICAL REQUIREMENTS and WORKING CONDITIONS:

• Work is primarily sedentary, requiring daily routine computer usage.

• Ability to work shifts as assigned, work in standard office/home office setting, and operate standard office equipment.

• Ability to accurately communicate information and ideas to others effectively.

• Physical agility and effort sufficient to perform job duties safely and effectively.

• Ability to make valid judgments and decisions.

• Available to work additional time on weekends, holidays, before or after normal work hours when necessary.

• Must work well in a team environment and be able to work with a diverse group of people and customers.

• Virtual workers must comply with remote work policies and agreements.

  The company and its subsidiaries operate in a 24/7 environment providing critical services to Alaskans and may need to respond to public health and safety matters or other business emergencies. Due to business needs employees may be contacted outside of the core business hours to respond to the immediate emergency. As such, you will be requested to provide emergency after hours contact numbers, to include your home and cell phone numbers if you have those services.

  EEO: GCI is an equal opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, mental or physical disability, veteran status, or any other status or classification protected under applicable state or federal law.

  DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.