Job Information
State of Wyoming Office Support Specialist II 2024-01860 in United States
Office Support Specialist II 2024-01860
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Office Support Specialist II 2024-01860
Salary
$22.63 Hourly
Location
Rock Springs, WY
Job Type
Permanent Full-time
Job Number
2024-01860
Department
Department Of Family Services
Division
Social Services Division
Opening Date
08/29/2024
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS06
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Department of Family Services (DFS) is seeking an Administrative Assistant to join a team that is passionate about serving Wyoming children and families. This position will ensure that services and support are provided to children and families in a timely, legal, and efficient manner by coordinating the operations of the Support Services Division.
We believe our employees are our most valuable asset. That’s why we offer:
-Competitive Compensation
-Health, Dental and Vision Insurance
-State Retirement plan
-Paid vacation, sick leave, and holidays
-Potential hybrid remote work arrangement available
Human Resource Contact: alicia.glover1@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Makes all necessary travel arrangements and handles all travel reimbursements for the Division.
Covers front desk duties one day a week.
Fiscal Duties.
Supervises office support staff in the district.
Creates, submits, and tracks fiscal documentation for the Support Services Unit including expense vouchers and invoice payments.
Coordinate a variety of advanced, diversified, and confidential administrative support functions.
Provides input into Division budget setting.
Coordinates all contested case and administrative hearing requests for the Agency.
Coordinates a variety of advanced, diversified, and confidential administrative support functions.
Purchases and distributes all office supplies for the Support Services Division.
Uses the WOLFS Accounting System to process travel reimbursement and pay for Division expenses.
Reviews and edits Department documents for content, grammar, spelling, and format consistency.
Assists with the coordination of Agency training.
Prepares minutes for Board meetings and leadership meetings.
Assists with special projects within the Division.
Assists with fingerprint/background, central registry, and sex offender registry checks.
Qualifications
PREFERENCES:
Preference may be given to applicants who are detail-oriented, multitask capable, organized, able to prioritize and meet or exceed deadlines.
Preference may be given to applicants who have excellent communication skills, both verbal and written.
Preference may be given to applicants who have the ability to work independently and maintain the confidentiality required.
Preference may be given to applicants who possess outstanding customer service and interpersonal skills.
Preference may be given to applicants who have proofreading and editing experience.
KNOWLEDGE:
Ability to use computers, copiers, scanners, and phones.
Knowledge and experience in applicable computer applications- Microsoft Office Suite, Google Suite.
Knowledge of records processing and maintenance procedures and systems.
Knowledge and strength in the preparation and interpretation of complicated legal documents.
Strength in customer service and communication skills.
Strong leadership skills and knowledge of protocols that involve interaction with the Governor's Office and Legislature as well as other high-ranking officials.
Ability to type accurately.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA: Non-Exempt
All positions within the Department of Family Services will require a background check, INCLUDING the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services Central Registry, and the Federal Bureau of Investigation, for every successful applicant.
Supplemental Information
049-Department of Family Services - Social Services
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!