Job Title

MBA Program Coordinator

Agency

Texas A&M University

Department

Mba Program Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we are

Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is to advance the world’s prosperity which equates to providing a better future for generations who follow, including quality of life, environment, and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders. mays.tamu.edu . Mays Business School Graduate Programs offers Full-time, Professional, Executive, Flex Online MBA programs as well as a unique MBA + M.S. Analytics program. And now we have expanded to offer a Full-time Engineering MBA Program . Our MBA programs help students advance their careers by mastering core business knowledge, honing skills through high impact learning experiences, developing personalized leadership styles, and leveraging the power of the global Aggie Network.

What we want

We're seeking a Program Coordinator for the Engineering MBA Program to assist with the planning, administration, and implementation of programs and services for the Engineering MBA Program and its students. The Program Coordinator serves as a resource to the Director and Assistant Director in supporting students' academic and personal development needs. The Coordinator also supports the Full-Time MBA Program as needed. The Engineering MBA Program provides a unique opportunity allowing Texas A&M University graduates with their Bachelor of Science in Engineering to immediately start working on an MBA after graduation, without requiring full-time work experience. If you meet the position requirements below and this position sounds exciting, we encourage you to apply to be considered for this opportunity.

Essential Duties/Tasks

• Program Administration & Advising - Serves as a resource to the Director and Assistant Director to support students' academic and personal development needs. Provides academic advising for graduate students. Advises for course selection, registration, academic planning, educational goal setting, add/drop and withdrawal procedures, scholarship and financial aid processes, degree plans, and certificate completion. Manages for academic requirements and implements intervention strategies for students who receive academic alerts or who need assistance in maintaining or improving their academic standing. Facilitates timely degree plan and graduation application submission. First point of contact for all Engineering MBA students. Responds to inquiries regarding the Engineering MBA program. Maintains student records and databases. Processes paperwork such as certificates, degree plans, degree petitions, add/drops, no-record drops, and grade changes. Compiles MBA Program statistics as needed for assessments of students and faculty. May update and deliver program training sessions regarding advising, registration, degree plans, and other student services. Maintains MBA Program academic calendar on Outlook and Gmail.

• Program Coordination & Event Planning - Assists with planning, administering, and implementing programs and services for the Engineering MBA Program and its students. Plans and implements program events such as lectures, seminars, meetings, workshops, graduation, and student orientation. Reserves conference rooms and classrooms as needed. Travels to pick up and deliver supplies in the local area. Coordinates program communications and marketing including weekly newsletters and presentations for monthly student meetings. Assists with assessment of programs and student experience. Works in coordination with Career Management Center (and other graduate programs when needed) to ensure event alignment.

• Expense Processing - Assists in the preparation and monitoring of the budget for MBA-related programs and events. Initiates, records, and submits program expenses.

• Supervision & Travel Coordination - Supervises student worker(s) for the Full-Time and Engineering MBA Programs. Hires, supervises, and trains student workers. Provides yearly evaluations and regular feedback to ensure job duties are met. Coordinates logistics, registration, and travel arrangements and prepares itineraries for student and staff travel for case competitions and conferences throughout the year for the MBA Program. Records and processes receipts and expenses after travel for the program and may perform other duties as assigned.

  Qualifications

Required Education and Experience:

• Bachelor’s degree.

• Two years of program/project administration, event or logistical planning, program coordinator or related experience.

Preferred Qualifications:

• Master’s degree in social sciences, business, humanities, student affairs, education, or related field.

• Experience in Academic Advising, event planning, and Microsoft Office suite, including Outlook, PowerPoint, Excel, etc.

• Experience using Compass, Canvas, DPSS, Howdy, UAS, and other administrative systems at TAMU or similar platforms.

• Ability to manage multiple projects and tasks simultaneously while using sound judgment to re-prioritize as needed.

• Exceptional skills of emotional intelligence, conflict management, communication, organization, initiative, customer service, and detail-oriented.

• Ability to work independently and as a part of a team.

• Experience working with graduate or undergraduate students of varying backgrounds.

• State of Texas class “C” vehicle operator’s license.

  What you need to know

  Salary: $45,000 - $53,000; commensurate with selected hire's experience.

  Cover Letter/Resume’: A cover letter and resume’ will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

Other Requirements and Factors: The position requires lifting or moving moderate-weight materials and supplies on a regular basis. Travel may be occasionally required to run errands locally and attend information sessions, recruiting fairs, and other program-related events. It also includes occasional work before 8 a.m., after 5 p.m., or on weekends.

Why Texas A&M University?    

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as: sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:   

• Health, dental, vision, life and long-term disability insurance (http://www.tamus.edu/business/benefits-administration/)  with Texas A&M contributing to employee health and basic life premiums   

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/paid/university-holidays.html)  of annual paid holidays    

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  and at least eight hours of paid vacation  (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month   

• Automatic enrollment in the Teacher Retirement System of Texas (https://new.tamu.edu/enjoy-the-benefits/retirement/)     

• Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)  for health and wellness programs   

• All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training programs, webinars, and limited financial support to attend conferences, workshops, and more    

• Educational release time and tuition assistance (https://employees.tamu.edu/benefits/healthy-behaviors/employee-tuition.html)  for completing a degree while a Texas A&M employee   

For additional benefit information Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)

Our Commitment:

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.   

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

• Flexible Spending Accounts

• University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

• Legal Statements

• New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice