Management Analyst I - Police Civilian Oversight Board

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Management Analyst I - Police Civilian Oversight Board

Salary

$57,359.93 - $70,265.91 Annually

Location

Charlottesville, VA

Job Type

Regular Full-Time

Job Number

231000032-1

Department

City Manager's Office

Opening Date

04/26/2024

Closing Date

5/17/2024 5:00 PM Eastern

Bargaining Unit

N/A

• Description

• Benefits

• Questions

General Summary

The City of Charlottesville is seeking candidates to be considered for Management Analyst I - Police Civilian Oversight Board who are highly motivated and who strive for success by demonstrating Charlottesville's Core Values of Commitment, Integrity, Respect, Innovation, and Collaboration.

The preferred hiring range for this position is between $57,359.93 to $70,265.91 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position. The position also provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits .

• The City of Charlottesville manages its own retirement system and does not participate in VRS; however, the City has a Portability Agreement with VRS and there are certain provisions that must be met. If questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

  The Management Analyst I - Police Civilian Oversight Board (PCOB), under general supervision, performs professional analytic and technical analysis, data management, research and policy development, as well as some administrative duties, related to the operations and services the PCOB. The position monitors, assesses and reports on the business processes and activities, including measuring and analyzing indicators of performance, quality, quantity and efficiency. The position will provide a full range of professional support to the Executive Director of the PCOB and the Board. Reports to the Executive Director.

  This position may be eligible for a Hybrid work agreement after the successful completion of a probationary period. However, please note this is not guaranteed and is at the discretion of the Executive Director of the PCOB.

Essential Responsibilities and Duties

• Performs a wide-range of professional work in multiple administration functions for the PCOB including analysis and project management.

• Performs a variety of technical and professional work related to monitoring and reporting on business processes, activities, and outcomes.

• Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;

• Assists in the planning, development, and implementation of comprehensive communication and education plans on programs and services for both City agencies and community organizations.

• Assists with developing and conducting special studies and research initiatives, by designing survey instruments, gathering data and information from department staff, and assisting the Executive Director in the development of: data analysis tools, conducting statistical analyses, initiating literature reviews, etc.

• Assists in the analysis and reporting of quantitative data in order to track and monitor various business process indicators.

• Assists in preparing outreach materials, reports, and presentation of analysis and findings.

• Serves as the primary first-point of contact and liaison within the office. Meets, greets, screens in-person and telephone customers and visitors; takes messages or directs visitors appropriately.

• Provides accurate and appropriate information in response to routine and more advanced inquiries with ability to interpret department and City policies and procedures.

• Has an advanced understanding of departmental services and is able to assist with routine departmental processes.

• Assists visitors in completing standard forms, may review them for completeness.

• May answer routine correspondence for the Executive Director.

• Provides support for public outreach activities and community education of civilian oversight.

• Assists in administrative duties related to case management (such as sending/receiving correspondence to/from complainants, witnesses, etc.), educating/assisting community members on lodging complaints, assisting in scheduling of interviews/mediations of complainants/witnesses/and subject officers.

• Maintains, organizes, and prepares responses to the public, City Manager and/or to City Council queries into findings of the Executive Director.

• Serves as liaison with the City Attorney's Office on Virginia Freedom of Information Act requests, ensuring the protection of confidential and personnel information.

• Provides public notice and handling of logistics for PCOB meetings.

• Assists in researching and organizing information.

• Coordinates and disseminates the receipt of public complaints made to the PCOB.

• Assists in the preparation and issuing of individual, quarterly, and annual reports documenting the findings of the Executive Director's monitoring, investigations, and auditing of the Police Department.

• Prepares and issues individual, quarterly, and annual reports documenting the findings of the Board's review of Police Department investigations.

• Provides summaries and posts audio content of PCOB proceedings to the Board webpage.

• Reconciles office expenditures to purchase cards for review by the Executive Director to include internal billings from other departments.

• Attends community outreach events, when applicable.

• May coordinate travel logistics and expenses.

• May oversee interns and/or work-study students.

• Performs other duties as assigned.

Education, Experience and Skills

Minimum Qualifications:

• Requires any combination of education, experience, and training equivalent a Bachelor's degree in a related field to the assigned functional area.

• Requires at least one year of professional work experience within the functional area such as civilian oversight, legal support or paralegal, human resources, budgeting and financial management, contract administration and business management, business administration, or related field.

• Requires a valid driver's license and must be eligible to operate a City vehicle meeting the city's driver eligibility requirements.

Preferred Qualifications:

• Fluent in a foreign language preferred (preferably Spanish)

• Prior experience in report drafting and preparation preferred.

• Knowledge of public meetings and Virginia Freedom of Information Act requirements preferred.

• Preference for prior experience in recording, transcribing, and making available to the public, minutes of public meetings.

Knowledge Skills and Abilities:

• Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned. Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services. Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management). Ability to identify, and describe a range, of possible solutions for solving business problems. Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations. Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency. Ability to communicate effectively orally and in writing. Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data. Ability to train, lead, and/or supervise paraprofessional staff. Ability to establish and maintain effective working relationships with management, employees, clients, and the general public. Reading comprehension to read standard business English. Basic arithmetic skills. Problem solving skills to apply standard procedures to clearly defined problems. Interpersonal skills to explain rules and procedures clearly. Understands and maintains safeguards for sensitive and confidential information.

Physical Conditions & Additional Information

Physical requirements for this position as outlined by the Department of Labor: SEDENTARY WORK: Ability to lift up to 10 lbs. occasionally and/or negligible amount of weight frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The majority of time spent in this position involves inside work. The position requires the regular use of or is subject to: sitting; standing or walking; lifting or carrying; pushing or pulling; pinching, picking, or typing; holding, handling, or grasping; hearing and talking. Position is subject to operating a city vehicle. The noise level in the work environment is usually moderate.

Position may be required to work after-hours such as weekends and/or nights.

Note: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications will be evaluated on a continuous basis. Interviews will be conducted as soon as possible during the recruitment with candidates who are best qualified. Applications may no longer be considered once a candidate to fill the position is identified. This job announcement will close when the position(s) have been filled and may close at any time.

SUMMARY OF EMPLOYEE BENEFITS

Updated July 1, 2022

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

• Vacation:

• 3.09 hours accrued biweekly -- 0 - <3 years

• 3.85 hours accrued biweekly -- 3 - <5 years

• 4.62 hours accrued biweekly -- 5 - <10 years

• 5.40 hours accrued biweekly -- 10 - <15 years

• 6.16 hours accrued biweekly -- 15 - <20 years

• 6.93 hours accrued biweekly -- 20 - <25 years

• 7.70 hours accrued biweekly -- 25+ years

• Sick:

• 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation

• Holidays:

• 14 paid holidays per calendar year (13 observed and 1 floating)

2. INSURANCE:

• Aetna Medical –

• Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:

• HMO: $0 premium for employee only coverage

• POS 1: Employee-only premium of $36.28 per biweekly pay

• POS 2: Employee-only premium of $13.02 per biweekly pay

• (Dependent coverage is available but the cost of the premium is not subsidized.)

• Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

• Dental (Delta Dental)

• No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.

• Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%

• Primary -- $50 deductible, 80/20

• Prosthetic & Complex Restorative -- $50 deductible, 50/50

• $1,500 maximum annual benefit

• $1,000 Orthodontic Benefit

• MetLife Vision Plan: Optional

• Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.

• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;

• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

• Life:

• Two times annual salary (paid by the City)

• Optional supplemental life available for employee, spouse, dependents (paid by employee)

• AFLAC: Optional

• Cancer/accident/short term disability/intensive care insurance (paid by employee)

• Long Term Disability

• Protection from income loss due to long-term illness or injury (paid by the City)

3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.

• Pension:

• Choose from two options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)

• Supplemental:

• Deferred Compensation (457) - employee contribution

4. OTHER BENEFITS:

• Flexible Spending Accounts:

• Health Care Expenses

• Dependent Care Expenses

• Parking/Mass Transit Expenses

• Parking Subsidy of $50 per month

• Wellness Programs:

• Gym Reimbursement Program

• Monthly On-Site Nurse and Annual Flu Shots

• Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes

• Weight Watchers at Work

• Bike Commuter Program:

• Reimbursement of up to $20 per month for reasonable bike commuting expenses

• Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

• Tuition Reimbursement Program:

• Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.

  01

  Do you have ANY combination of education, experience, and training equivalent a Bachelor's degree in a related field? (Must be verifiable with reference to your education & work history section of your application)

• Yes

• No

  02

  Do you have at least one (1) year of professional work experience within the functional area such as civilian oversight, legal support or paralegal, human resources, budgeting and financial management, contract administration and business management, business administration, or related field? (Must be verifiable with reference to your work history section of your application)

• Yes

• No

  03

  Have you provided the expiration date and name of each certification you possess in the 'Certificates and Licenses' section of your application?

• Yes

• No

  04

  If you are proficient in a language other than English, please state the language(s) and if you can speak, read, and/or write in that language.

  05

  To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes

• No

  06

  I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes

• No

  Required Question

Agency

City of Charlottesville

Address

P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902

Phone

(434) 970-3490

Website

http://www.charlottesville.gov/jobs