Executive Administrative Assistant

General information

Press space or enter keys to toggle section visibility

JobID

14559

Position Level

Individual Contributor

Team

Business Operations

Working Time

Full-Time

Position Type

Regular

Travel Requirements

10%

Workplace Type

Hybrid

Preferred Location

Allen, TX

Description & Requirements

Press space or enter keys to toggle section visibility

At Jack Henry, we deliver technology solutions that are digitally transforming and empowering community banks and credit unions to provide enhanced and streamlined user experiences to their customers and members. Our best-in-class products are just the start as we lay the groundwork for the future of digital banking and payments. We hope you'll join us. We can't do it without you.

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to our Chief People Officer. In this role, you will play a key part in ensuring smooth operations and communication within Human Resources and across the organization. The ideal candidate will be a self-starter with excellent written and verbal communication skills and a strong attention to detail.

This is a hybrid role that will work out of our Allen, TX office at least twice per month.

What you’ll be responsible for:

• Coordinates schedules, makes appointments and establishes agendas. Arranges and coordinates all business travel.

• Interprets and communicates the Executive’s intent on their behalf. Assists in every way possible to allow the Executive to focus on more global needs.

• Handles confidential material relevant to company operations.

• Coordinates division and department meetings; arranges use of conference rooms or outside facilities.

• Collaborates with various staff and departments in preparing special projects.

• Serves as a contact to people inside and outside the company.

• Acts as a communication channel for receiving and distributing corporate information.

• Maintains succession/transition plans with major focus on backfill of all administrative positions and responsibilities.

• Writes, edits, and proofreads department communications, interoffice and departmental handouts, letters, articles, and various types of correspondence.

• Promotes a positive atmosphere and work environment in the department.

• Aggressively pursues key responsibilities and objectives.

• May analyze unit operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to revise established procedures.

• May be required to compile and report various types of information, especially financial information, customer related, and employee related information relative to divisional and/or company operations.

• May conduct various analytical special projects, especially involving budgets and preparations for Board and senior management meetings.

• May take minutes at Board meetings and Executive Committee meetings.

• May perform other job duties as assigned.

What you’ll need to have:

• Minimum of 5 years of experience in an administrative role.

• Must have previous executive administrative assistant experience.

What would be nice for you to have:

• Excellent interpersonal skills, communication and decision-making skills.

• Thorough knowledge of administrative practices and procedures.

• Proficient in MS Office in Word, Excel, PowerPoint and Outlook.

• Demonstrates an understanding of the Company’s/department’s mission and values.

• Possesses good overall company knowledge.

• Exhibits a professional appearance and presentation.

• Able to handle high stress situations and constantly prioritize and reprioritize assignments.

• Able to confidently make executive decisions.

• Able to maintain a competent, professional manner even during times of stress and exhibit a leadership role.

• Able to pay very close attention to detail and handle multiple tasks and multiple managers.

• Able to work with confidential materials and employee information and maintain confidentiality at all times.

• Able to type accurately and efficiently.

If you got this far, we hope you're feeling excited about this opportunity. Even if you don't feel you meet every single requirement on this posting, we still encourage you to apply. We're eager to meet motivated people who align with Jack Henry's mission and can contribute to our company in a variety of ways.

Why Jack Henry?

At Jack Henry, we pride ourselves through our motto of, "Do the right thing, do whatever it takes, and have fun." We recognize the value of our associates and believe much of our company's strength and success depends on their well-being.

We demonstrate our commitment by offering outstanding benefit programs (https://careers.jackhenry.com/yourexperience#our-benefits-anchor) to ensure the physical, mental & financial well-being of our people is always met.

Culture of Commitment

Ask our associates why they love Jack Henry, and many will tell you it is because our culture is exceptional. We do great things together. Rising to meet challenges and seeking opportunities is part of who we are as an organization. Our culture has helped us stay strong through challenging times and we credit our dedicated associates for our success. Visit our Corporate Responsibility (https://discover.jackhenry.com/corporate-sustainability) site to learn more about our culture and commitment to our people, customers, community, environment, and shareholders.

Equal Employment Opportunity

At Jack Henry, we know we are better together. We value, respect, and protect the uniqueness each of us brings. Innovation flourishes by including all voices and makes our business - and our society - stronger. Jack Henry is an equal opportunity employer and we are committed to providing equal opportunity in all of our employment practices, including selection, hiring, performance management, promotion, transfer, compensation, benefits, education, training, social, and recreational activities to all persons regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, genetic information, pregnancy, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, and military and veteran status, or any other protected status protected by local, state or federal law.

No one will be subject to, and Jack Henry prohibits, any form of discipline, reprisal, intimidation, or retaliation for good faith reports or complaints of discrimination of any kind, pursuing any discrimination claim, or cooperating in related investigations.

Requests for full corporate job descriptions may be requested through the interview process at any time.