Job Title

Business Coordinator I

Agency

Texas A&M Engineering Extension Service

Department

Institute for Law Enforcement & Protective Services Excellence

Proposed Minimum Salary

$3,650.35 monthly

Job Location

Bryan, Texas

Job Type

Staff

Job Description

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by the supervisor. Responsible for accounts payable, travel, and inventory in a small business office environment. Assists other business office employees as needed.

This position reports to the Business Administrator III.

Required Qualifications:

• Bachelor’s degree from an accredited college or university or equivalent combination of education and experience. (Equivalency: Will consider an Associate’s degree with four years of experience or a High School Diploma/GED with Six years of experience.)

• Two years of related general office, accounting, or personnel operations.

Required Licenses/Certifications:

• Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.

Preferred Qualifications:

• Bachelor’s degree from an accredited college or university in business or related field.

• Two or more years of experience in accounting or personnel operations.

• Two or more years of experience with accounts receivable/payable.

• Two or more years of administrative or accounting experience with TAMUS.

Physical Requirements:

• Ability to remain stationary for extended periods of time in an office environment.

• Physical conditioning consistent with movement of moderately weighted office supplies/equipment, restocking office supplies, and receiving goods (i.e. computers, monitors, training equipment/materials) with assistance.

Knowledge, Skills, and Abilities:

• Ability to effectively communicate both orally and in writing.

• Ability to positively and professionally interact with clients and staff.

• Excellent communication and presentation skills.

• Strong interpersonal and organizational skills.

• Working knowledge of office software.

• Ability to multitask and work cooperatively with others.

• Ability to plan and organize, work effectively, and prioritize objectives with a high level of discretion and independent judgement and initiative.

Equipment:

• Standard office equipment: computer, keyboard, multifunctional printer, Teams phone.

Notifications:

• This position is security sensitive.

• This position may require work beyond normal office hours and/or work on weekends.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.

• As part of TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/HQ Department Head.

• Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.

Essential Duties, Tasks, and Percentages:

Accounts Payable - 40%

• Prepares, verifies, and processes purchase orders and purchase vouchers.

• Ensures proper coding on documents.

• Monitors and reconciles multiple, complex accounts.

• Assists with monitoring of the overall budget.

• Maintains the division Procurement Card sign out log and assists with purchases as necessary.

• Allocates Procurement Card Statements, ensures correct coding is used, and attaches proper documentation.

Division Travel Management and Coordination - 40%

• Processes travel requests and travel expense reports ensuring proper coding is used.

• Manages the Division Ghost travel card.

• Coordinates activities associated with conferences, continuing education/professional development.

• Coordinates the distribution of GoCards to Division employees and communicates the status of GoCards to TEEX Financial Services.

• Interprets System policies and regulations and University rules to stay in compliance.

• Ensures compliance with State, TAMUS, and TEEX travel policies and guidelines.

Coordinates Division Inventory - 10%

• Coordinates vehicles registrations with vendors and TEEX Financial Services.

• Coordinates the location of all inventoried equipment throughout the year.

• Responsible for purchasing equipment through NIS, tracking orders, and ensuring items are added into Asset Panda.

• Coordinates assets for surplus.

• Oversees the mileage log process used to track TEEX vehicle use.

• Reviews work requests and annual inventory certification for approval.

Business Office Duties Coordination - 10%

• Serves as back-up to Business Admin I for phone-in credit card payments and posts customer payments by recording cash, checks, and credit card transactions in CashNet.

• Processes incoming mail and financial documents received from TEEX Financial Services.

• Coordinates the maintenance, reporting, and coding of division copiers.

• Orders supplies for division staff and students.

Other Duties:

• Performs additional work duties as assigned.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in emergency response training, workforce training and technical assistance. Last year, TEEX served more than 138,000 people from every U.S. state and territory and 131 countries worldwide.

Major TEEX programs include Fire and Emergency Services, Infrastructure and Safety, Law Enforcement and Protective Services and Business and Cyber Solutions . TEEX operates a comprehensive emergency preparedness campus with some of the world’s top training facilities, including the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Additionally, TEEX is home to state-of-the-art facilities for training in public utilities, law enforcement and unexploded ordnance. For cybersecurity training, TEEX has built a fully-mobile Cyber Training and Exercise Range that simulates cyberattacks, providing a hands-on experience not often seen in cyber exercises.

As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has also been a leader in homeland security training since 1998, providing federally funded homeland security training and exercises for communities across the nation.

Beyond training and technical assistance, the agency also sponsors two statewide response teams, Texas A&M Task Force 1 (TX-TF1) and Texas A&M Public Works Response Team (TX-PWRT). While TX-TF1, an elite urban search and rescue team, provides emergency response personnel and resources during disasters , TX-PWRT restores public utilities such as water, gas and electricity after disasters.

Texas A&M Engineering Extension Service is an Equal Opportunity/ Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please call (979) 458-6801 or email employment@teex.tamu.edu .