Job Information
Collier County Administrative Support Specialist II - University Extension in United States
Administrative Support Specialist II - University Extension
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Administrative Support Specialist II - University Extension
Salary
$20.30 - $22.03 Hourly
Location
Naples, FL
Job Type
Full Time, Regular
Job Number
08831
Department
Public Services Department
Division
University Extension Services
Opening Date
06/28/2024
Closing Date
7/4/2024 11:59 PM Eastern
Description
Benefits
Questions
Job Summary
Provides administrative and operational support to the University Extension Services Division.
Essential Functions
Performs various responsible administrative and operational duties to support the University Extension Services (UES) division (UF/IFAS Extension Collier County).
Including UES division budget processes, purchasing using Procurement procedures, payroll duties, and accountability functions of expenditures, revenues, inventory, etc.
Prepares and reviews procurement documents.
Oversees and performs data entry/requests for procurement functions.
Obtains competitive bids for Division projects.
Reviews and approves invoices and processes for payment.
Assists Division director with p-card management and timely submission of invoices for both agencies.
Understands UES division payroll processes, entering payroll when other administrative personnel are not available or approving completed payroll when the UES division director is not available.
Conducts audits of payroll reporting implementation.
Prepares and submits bank deposit documents and maintains cumulative revenue spreadsheets for the UES division director review and budget preparation.
Establishes and maintains UES division personnel files/contact information including facilitating Informational Technology applications and training requirements for all UES employees.
Assists with onboarding and offboarding checklists and processes.
Serves as liaison between the UES division and support services departments.
Reviews and/or prepares executive summaries, resolutions, requests for legal services, facilities work requests, and other documents/services.
Prepares operational and program reports, correspondence, meeting minutes, and other material/documents upon request of the UES division director.
UES division database entry and maintenance to include information from administrative functions and operational/program activities.
Reviews and summarizes a variety of fiscal, statistical, and administrative information. Prepares statistical summaries, spreadsheets, and narrative reports.
Establishes, organizes, and maintains electronic and manual records keeping them up-to-date and audit-ready.
Provides excellent customer service, assistance, and information to internal and external stakeholders regarding the UES division, its educational programs/events/services, and administrative support functions.
Refers callers/visitors to the appropriate program agent or administrative staff.
Contributes to a positive, clean, safe working environment and a positive culture where all are treated with respect and support one another to fulfill the cooperative missions of Collier County Government and UF/IFAS Extension.
Orders supplies; makes travel arrangements and reservations; maintains event, meeting rooms, and vehicle calendars; and maintains meeting and appointment calendars for the UES division director.
Performs special projects, and event support, and supports the UES division director with the completion of other related duties as assigned with a positive attitude.
Minimum Qualifications
High School Diploma or GED.
Two (2) years of related experience.
Fingerprinting required.
Supplemental information
Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.