Job Title

Administrative Associate III

Agency

Prairie View A&M University

Department

College of Business | Management & Marketing

Proposed Minimum Salary

$12.07 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The position will perform clerical and administrative duties related to the operations, functions and activities of the Department of Management and Marketing.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities:

• Provide administrative assistance to the Department Head, students, and faculty. Maintains office files (personnel, student, and general documents).

• Input class schedules for fall, spring, and summer registration in Banner; update class schedules as directed by the department head; assist department head and faculty with student advising and assign an advisor to students in Banner (if not assigned).

• Prepare graduation audits for students who apply for fall, spring, or summer graduations. Prepare necessary course substitution forms and other forms as directed by the department head. Submit completed audits to the Office of the Registrar. Distribute graduation tickets during rehearsal.

• Prepare faculty MOAs and Offer Letters for current and incoming faculty and submit them to Academic Affairs along with other required documents for approval.

• Prepare teaching overload forms and submit documents by the deadline.

• Assist students during critical points in the semester, including the first week of class, add/drop period, registration, and commencement. Be able to respond to students’ general questions.

• Submit Position & Requisition Forms and other required documents to HR for processing new hires and rehires. Submit data changes, costing allocation, and termination documents in Workday.

• Prepare the Student Opinion Survey (SOS) packets for all courses taught in the semester and deliver them to the respective faculty during the last three weeks of the semester. Prepare an Excel spreadsheet tallying the student responses from the SOS once packets are returned.

• Assist faculty with general questions, travel arrangements, purchases, and reimbursements. Perform other duties as assigned.

Education and Experience:

• High School Diploma or equivalent.

• Three years of related experience

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of student information systems, degree planning, and degree audits.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

  Job Posting Close Date:

• 06/26/2024

  Required Attachments:

  Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

  Application Submission Guidelines:

  All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs , etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

  The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted . Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

  Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.  The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.

For more information, visit www.pvamu.edu .

Your career opportunities with a “University of the First Class” begins here!

Prairie View A&M University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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