SUMMARY

Provide expertise on a variety of computer software programs such as word processing, spreadsheet, presentation, database, and other The U.S. Army Engineer Research and Development Center (ERDC) applications. Prepare, track, and report on a broad range of accounting criteria as the Administrative Specialist, Executive Officer (EXO).

ESSENTIAL DUTIES & RESPONSIBILITIES

• Review, format, and process correspondence, memorandums, presentations, information papers, briefings and reports, process, organize, and maintain spreadsheet data, student registration information and forms.

• Document and distribute course schedules determined for each semester.

• File records, trip reports, and meeting minutes.

• Process routine reports on such things as statistics on the Laboratory Demonstration Project, course attendance, and course completion, and requests for course offerings.

• Coordinate with hand receipt holders for inventories and maintenance of Graduate Institute property accounts.

• Prepare all travel requirements (including plans, agenda, itinerary, or dates) and shall be pre-approved by the government Contracting Officer Representative.

• Perform record management duties for the Laboratory Demonstration Project and the Graduate Institute in accordance with ERDC policies and procedures.

• Prepare reports of items shipped for ERDC Graduate Institute.

• Monitor supplies for the Graduate Institute and provide a list of recommended items needed to DHC/EXO cardholder for purchase.

• Maintain a planning calendar for Graduate Institute to include the scheduling of all 6 Graduate Institute classrooms.

• Receive visitors and direct to the appropriate office for resolution (ADMIN).

• Provide Monthly Summary Report each month by established suspense date.

• Maintain regular and punctual attendance.

• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• Associate's degree in a related discipline. In lieu of degree, relevant work experience may be substituted on a year for year basis.

• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Demonstrates ability to perform diverse duties under operating and deadline constraints.

• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.

• Excellent communication and interpersonal skills.

• Strong organizational skills and detail oriented.

• Excellent problem solving.

• Ability to prioritize and work with multiple tasks successfully.

• Must be able to work independently with little or no supervision, be exceedingly well organized, flexible.

• Must be able to work with team members and customers tailoring messages appropriately.

Job Requirements:

WORK SCHEDULE

Full-time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

WORK ENVIRONMENT

Work is performed in an office setting. Employee often exposed to sharp objects and may be exposed to some heat, loud noise, chemicals and vibration. Use of personal protective equipment is mandatory. Employee will be exposed to a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing; occasional walking or standing, occasional lifting of up to 30 lbs. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Compliance:

To be considered for this position, all applicants must apply on the company website, https://katmaicorp.com/life-at-katmai/

We are a VEVRAA Federal Contractor

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

Requisition ID: 3432