Location: Vestal, NY Category: Professional & Support Staff Posted On: Wed Feb 26 2025 Job Description:

Reporting to the Director of the Research Foundation for SUNY Accounts Payable and Purchasing Office (APPO) and working closely with the Accounts Payable and Purchasing Associate (APPA), the AP Specialist is responsible for providing support to all aspects of accounts payable. This includes processing and monitoring payments, check issuance and remittance and records management. The individual will be an integral member of a fast-paced team operation and will work closely with other members of the research administrative team to provide support to Binghamton University's sponsored program community. Specific responsibilities include but are not limited to the following:

Essential Functions

• Process accounts payable invoices and requisitions, ensuring appropriate documentation and approvals prior to processing

• Monitor the RFBUAP email inbox and take appropriate action on requests received

• Assist with processing of payments associated with honoraria and other similar requests

• Ensure all accounts payable and purchase order activity is completed in a timely manner for project closeout

• Compile financial reports as requested, ensuring data is accurate by verifying financial data from multiple sources

• Assist with internal control processes

• Provide accurate and effective document preparation and records management in accordance with record retention policies

• Review processes and provide input on how to improve effectiveness and efficiency of the accounts payable function

• Perform other related tasks and duties as assigned

  Job Requirements:

• High school diploma and one to two years of accounts payable or business office experience is required

• Proficient in the use of Microsoft Office Suite, particularly Word and Excel

• Experience with Oracle Business System is preferred

• Strong written and verbal communications skills

• Good time-management skills with ability to prioritize

• Ability to work effectively under pressure by handling multiple projects simultaneously while meeting all stated deadlines

• Excellent attention to detail, consistently demonstrating accuracy and thoroughness

• Ability to work independently, monitoring own work to ensure quality, as well as in a team environment

• Must be able to maintain confidential information

• Must be customer service oriented and be able to work with a large customer base that requires timely and accurate attention and action

Preferred

• Associate's degree

• Experience with Oracle Business System

  Additional Information:

Salary: $45,000 annually. Please note, this position involves a combination of collaborative/in-person and independent work and will require the incumbent to be onsite 100% of the time.

Research Foundation Commitment to Equal Employment Opportunity

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.

Binghamton University is a tobacco-free campus.