Description We are offering a contract to hire employment opportunity for an Administrative Assistant in the private medical industry based in Utica, New York. The role primarily involves providing administrative support to faculty and administrative leadership, with a range of responsibilities including arranging travel, coordinating meetings, and maintaining organizational charts.

Responsibilities:

• Provide comprehensive administrative support to faculty and administrative departments

• Arrange travel for faculty and administrative staff

• Take detailed meeting minutes and distribute them to all staff, faculty, and compliance committee members

• Schedule and coordinate monthly faculty meetings, educational seminars, and invited speaker series

• Manage and update the institute's organizational chart

• Assist with the onboarding process for new hires and students

• Run reports to ensure employee compliance and that all required training is up to date

• Receive and organize applications for the yearly summer fellowship program

• Coordinate with HR leadership to provide offer letters to selected candidates

• Assist with various administrative tasks including mailings, events, and miscellaneous meetings.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Excellent customer service skills

• Ability to handle both inbound and outbound calls

• Strong data entry skills

• Ability to schedule appointments efficiently

• Proficient in email correspondence. Requirements • Minimum of 2 years' experience in an administrative role within the Private Medical industry

• Proficiency in using Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook

• Demonstrated ability in answering inbound and outbound calls

• Proven customer service skills and experience

• Experience in data entry and maintaining accurate records

• Experience in email correspondence and professional communication

• Ability to schedule appointments and manage calendars effectively

• High school diploma or equivalent qualification is required

• Excellent organizational skills and attention to detail

• Strong verbal and written communication skills

• Ability to work independently and as part of a team

• Strong problem-solving skills and ability to make decisions under pressure

• Ability to maintain confidentiality and handle sensitive information with discretion

• Willingness to learn and adapt to new technologies and systems as needed

• Strong multitasking abilities and ability to prioritize tasks effectively.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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