APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Leadership, Development, Culture, and Student Programs (LCS) office in the Applied Research Laboratory at Penn State is seeking an Administrative Support Assistant to join our team. ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). In this position, you will coordinate all administrative operations and activities of the LCS office, anticipating the needs of the Chief Diversity Officer and LCS team members to assist them in staying focused on time-sensitive deliverables by resolving operational, tactical, and administrative issues before they arise.

You will:

• Plan, organize, and coordinate an extensive array of administrative activities for the LCS team

• Incorporate efficient and effective responsiveness into existing operations, and assist in defining new operational strategies

• Arrange and coordinate meetings, projects, and events, including providing pre- and post-event support; collaborate with ARL employees in all logistical details to support the efforts; manage calendars, book travel, schedule facilities and equipment, and process payments

• Source, enter, and process data for LCS programs and initiatives

• Maintain student records, files, and databases

• Compose, prepare, communicate, and process various internal and external reports, correspondence, and forms

• Assist in the supervision and training of two part-time assistants

T his position will be filled at the Intermediate Support level. Minimum requirements include a High School Diploma and 2+ years of related experience.

Required skills and experience include:

• At least one year of successful direct executive support, administrative operations management, non-technical project management, or event planning experience

• Proficiency in Microsoft Office

• Willingness to adhere to an expectation of complete discretion and confidentiality

• Strong organizational skills and attention to detail

• Professionalism with a high commitment to customer service

• Willingness to consistently contribute as a member of a high-performing, purposeful, and results-driven team and in a hierarchal work environment with minimal supervision

• Ability to take initiative and masterfully manage time, prioritizing multiple functions and tasks efficiently and effectively

• Excellent interpersonal and communication skills

  Preferred skills and experiences include:

• A Bachelor's degree or equivalent combination of education and experience

• Proficiency in Yello, SIMBA, Confluence, Workday, and SAP Concur,

• Ability to foster a welcoming and inclusive environment for diverse members of the public, students, staff, and colleagues within the university

  Your working location will be fully on-site, located in State College, PA.

ARL at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.

You will be subject to a government security investigation, and you must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.

ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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