Job Information
CITY OF TROY Part-time Municipal Court Clerk in Troy, Missouri
Part-time Municipal Court Clerk
- 800 Cap Au Gris Street, Troy, MO 63379, USA
- 16.03 per hour
- Hourly
- Part Time
General Purpose of Position
Performs duties associated with Municipal Court functions
Major Duties and Responsibilities
Provides clerical support to the Municipal Court
- Works with attorneys to provide information, process payments and receive filing paperwork
- Accepts payments of fines and processes them according to City policies and procedures
- Prints and files warrant labels
Processes tickets and summons
- Creates paper files for each case
- Files paperwork or distributes to appropriate personnel
Prepares the docket for arraignments and trial sessions
- Assures that the judge has the necessary information
- Creates master case docket sheet for each file
- Prints docket from computer and distributes to the judge, and makes available to the public
Attends court sessions
- Loads files on the computer system
- Works with attorneys, providing necessary information for cases
- Records disposition of each case
- Provides administrative support to the Municipal Court Judge
Manages disposition records and procedures after court and for Traffic Violation Bureau
- Enters dispositions into computer
- Submits records of convictions to the state when required
- Directs the processing of bond money
- Posts fines and fees
- Completes necessary correspondence with attorneys
- Uses appropriate methods in the processing of warrants for no-shows, submitting driver's license suspensions to the state, and placing holds on driver's licenses
- Makes certain that all pertinent filing is done
- Processes guilty pleas and accepts fines
Performs other administrative duties related to departmental functions
- Answers phones, transferring calls to appropriate personnel or taking messages
- Provides phone numbers or other information as needed
- Directs public to appropriate department or person
- Opens departmental mail
- Prepares and sends various reports upon request
- Assists in management of record retention
- Performs other duties as directed
Education and Experience
The person in this position must have a high school diploma or its equivalent
Licenses and Certifications
The person in this position must receive or maintain a valid Missouri driver's license
Knowledge, Skills and Abilities
Knowledge
- Municipal Court processes and procedures
- Specialized computer software systems related to municipal court
- City and departmental payroll procedures
- Basic labor law principles and applications
- General office and filing practices and procedures
- General accounting principles
- Proper grammar and the use of English in speaking and writing
- Computer operations and applications, including word processing and spreadsheets
- OSHA standards and regulations concerning employee safety
- Federal and state statutes concerning the work of the department
- Mathematical skills, including addition, subtraction, division and multiplication
- General functions and operations of municipal government
Skills and Abilities
- Manage attorney requests and other information
- Determine correspondence necessary for attorneys and defendants
- Explain complex concepts in layman's terms
- Organizational skills
- Use of various pieces of office equipment, including typewriters, photocopiers, and facsimile machine
- Accurate typing and data entry using a personal computer
- Use a multi-line telephone system to answer and transfer calls
- Maintain confidentiality
- Proofread reports accurately
- Use various types of office software, including word processing and spreadsheets
- Use common sense
- Pay attention to detail
- Use a 10-key adding machine or calculator
- Complet detailed work accurately
- Work effectively with a wide range of people
- Meet specified deadlines
- Prioritize daily work flow
- Work as a team member with other employees
- Communicate effectively with a wide range of people
- Meet specified deadlines
- Prioritize daily work flow
- Work as a team member with other employees
- Communicate effectively with others, both oral and written
- Work autonomously when necessary
- Handle multiple tasks simultaneously with frequent interruptions
- Deal with others in a professional manner
- Maintain professional composure in heated situations
- Follow departmental and City policies and procedures