Specialist, WW Events Operations

Category: Corporate Events

Position Type: Regular Full-Time

External ID: 14248

Location: Torrance, CA, United States

Date Posted: Aug 1, 2024

Hiring Range: 81,900.00 to 92,800.00 USD Annually

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Overview

THE ROLE:

The Specialist, WW Events Operations will support with preparation and activation of worldwide Herbalife events by overseeing submission of all vendor invoices, manage contracts via internal spend management systems. This position will also assist as needed with onsite event support and pre-planning logistics.

This position requires 40% of traveling time.

HOW YOU WOULD CONTRIBUTE:

• Manage new Vendor Activation in internal sourcing system

• Generate and manage Purchase Requests and Purchase Order generation

• Collaborate with cross functional stakeholders to manage and oversee Contract submission and signature routing via COUPA/CORE

• Effective and timely communication follow-up with A/P on all vendor invoices to ensure compliance to budget, expenses and reconciliation in coordination with accounts payable

• Develop and maintain internal SOP’s with contract and payment processing policies

• Support booking of travel and hotel arrangements for Registration support team at events

• Generate operations documents for Registration support staff to reference prior to each event (Event Playbook’s)

• Identify and drive opportunities to streamline efficiencies with operational tasks amongst all stakeholders

• Travel to support on-site Worldwide event activations (overnight on weekend and/or weekdays)

• Perform additional duties as assigned

WHAT’S SPECIAL ABOUT THE TEAM:

Together we are driving to invigorate events for Herbalife Distributors worldwide by skillfully crafting engaging, informative, elevated event experiences. You will be joining a Team comprised of a variety of talents, where the opportunity to learn, improve, and support is always present.

Qualifications

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL:

• 5 years of on-site event planning or activation experience

• 2 years of budgeting or financial control experience

• Experience with contract review and negation

• Proficiency in Microsoft Office programs

• Ability to meet deadlines and multitask

• Strong organizational skills

• Good team player

• Excellent time management skills

• Bilingual preferred

• Ability to travel (40%) of time

Education

• High School diploma or GED equivalent

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At Herbalife, we value doing what’s right. We are proud to be an equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected characteristic. We value diversity, strive for inclusivity, and believe the differences among our teammates is a key contributor to Herbalife’s ongoing success.

Herbalife offers a variety of benefits to eligible employees in the U.S. (limited to the 50 States and the District of Columbia), which includes Group Health Programs, other Voluntary Benefit Programs, and Paid Time Off. Group Health Programs include Medical, Dental, Vision, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Basic Life/AD&D; Short-Term and Long-Term Disability and an Employee Assistance Program (EAP).

Other Voluntary Benefit Programs include a 401(k) plan, Wellness Incentive Program, Employee Stock Purchase Plan (ESPP), Supplemental Life/Critical Illness/Hospitalization/Accident Insurance, and Pet Insurance. Paid time off includes Company-observed U.S. Holidays, Floating Holidays, Vacation, Sick Time, a Volunteer Program, Paid Maternity and Paternity Leave, Bereavement Leave, Personal Leave and time off for voting.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email your request to

talentacquisition@herbalife.com

.

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