Senior Coordinator Special Programs - GSBS

Location: Texas Medical Center-Houston, Texas

Hot

Category: Professional/Managerial

MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences

Requisition #: 240001WL

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

We are hiring immediately for a Senior Coordinator, Special Programs to join the team at The University of Texas MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences. In this position, you will lead the logistics and planning of large-scale events including commencement, admissions and alumni events and more! The ideal candidate will have prior experience with event planning and project management, and the ability to handle multiple projects simultaneously.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees

• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)

• The longer you stay, the more vacation you’ll accrue!

• Longevity Pay (Monthly payments after two years of service)

• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling

• Free mental health counseling services

• Gym membership discounts and access to wellness programs

• Other employee discounts including entertainment, car rentals, cell phones, etc.

• Resources for child and elder care

• Plus many more!

Position Summary:

The Senior Coordinator, Special Programs leads logistics and planning of large-scale events at the MD Anderson UTHealth Houston Graduate School, including commencement, Graduate Student Research Day, alumni activities, admissions events, program retreats, and symposia.

Oversees and coordinates all communications and event activities of a particular program/department in areas including but not limited to community relations, research or student recruitment programs.

Position Key Accountabilities:

• Coordinates and collaborates with functional areas on planning and executing school-wide events.

• Manages logistics, including writing venue contracts, catering, approvals, and registrations, ensuring compliance with institutional and school policies.

• Responsible for managing event calendar and identifying optimal time for scheduling.

• Assists with budget management and expense tracking.

• Proactively researches and explores options for services and venues to ensure the Graduate School is utilizing the best possible options for events and cultivates relationships both on-and-off campus to support school functions.

• Collaborates with the communications team to create strategies to promote events to encourage attendance and participation with target audience.

• Analyzes and reviews events for efficiencies and opportunities for collaborations and expansions to support the mission of the Graduate School.

• Other duties as assigned.

Certification/Skills:

• Ability to work with multiple teams on concurrent projects.

• Strong organizational skills, proficiency with Microsoft Office suite, and familiarity with online meeting platforms.

• Excellent written and verbal skills.

Minimum Education:

• Bachelor’s degree in a related field or relevant work experience in lieu of education.

Minimum Experience:

• Three years of related experience.

• Prior experience with event planning and project management, required.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

If you are looking for a great healthcare career in Houston, visithttp://go.uth.edu/careers!

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.

UTHealth Benefits

UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.

https://www.uth.edu/benefits/

Equal Employment Opportunity Statement

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.

UTHealthHoustonhas adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.

In addition, all UTHealthHouston​​​​​​​employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’sHoustonrules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.

Work location is based on the needs of the department and may be adjusted.