STMS AND PURCHASING CARD PROGRAM MANAGER - 55000047

Date: Jul 5, 2024

Location:

TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 831420

Agency: Department of Transportation

Working Title: STMS AND PURCHASING CARD PROGRAM MANAGER - 55000047

Pay Plan: SES

Position Number: 55000047

Salary: $76,500.03 - 99,000.04

Posting Closing Date: 07/15/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

907 / DISBURSMENT OPERATIONS OFFICE

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON: Kelly Sowell

CONTACT PHONE NUMBER: (850)414-4781

CONTACT EMAIL ADDRESS: Kelly.Sowell@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $3,076.93 ($80,000.18 ANNUAL)

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• Generous vacation and sick leave

• 10 paid holidays a year

• Career advancement opportunities

• Tuition waiver for public college courses

• Training opportunities

• Flexible work schedules and telework (for designated positions)

• Employee Assistance Program (EAP)

  Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

  For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

  SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

  POSITION DESCRIPTION: Supervises employees by communicating regularly, motivating, training, evaluating, and planning and directing employees’ work. Performs the role of supervisor to the PCard Works and Statewide Travel Management System (STMS) administrator staff. This responsibility also includes hiring, firing, evaluating, training and taking disciplinary actions. Reviews work of subordinate employees for accuracy, completeness and compliance with directives, policies and procedures; evaluates work performance, controls workflow and ensures compliance with established deadlines; establishes job priorities and assigns work; promotes and encourages career progression of personnel; establishes and conducts proficiency training according to job assignments; assesses current and future needs for personnel and training.

  Acts as the Purchasing Card Program Administrator for the Department: Coordinates, monitors, and oversees the Department’s Purchasing Card program and ensures that key controls are in place, operate as designed and comply with the State of Florida Purchasing Card Program Administrator’s manual and Department of Transportation's procedure. Provides training for Purchasing Card Accountholder and Approvers.

  Coordinates and distributes purchasing card-related and STMS information with all users and provides a forum for issue resolution. Acts as the liaison with the Department of Financial Services, Department of Management Services, and the purchasing card contract bank for purchasing card issues.

  Acts as liaison between the FDOT’s Information Technology staff and the Department of Management Services (and/or software vendor) to identify and resolve STMS related issues as it pertains to user roles, workflows and system functionality.

  Manages addition of department vendors into the FLAIR Statewide Vendor File, including maintenance and monitoring of vendor add email inbox and scheduling of designated inbox handlers. Responsible for analyzing add requests to determine if adding records is appropriate or necessary. Acts as Department liaison with the Department of Financial Services for all disbursement issues related to the FLAIR Statewide Vendor File.

  Manages other disbursement related, Department owned systems including but not limited to the FLAIR Information Delivery Option (FIDO) and the Transportation Vendor Information (TVI) applications. Responsible for testing and approving functional changes and monitoring system access.

  KNOWLEDGE, SKILLS AND ABILITIES: Ability to supervise people effectively, determine work priorities, and assign work tasks. Skill in oral and written communications. Skill in customer service orientation. Knowledge in problem solving and decision making techniques. Ability to identify needs and develop and present effective training. Knowledge of information systems technology supporting the Disbursement process. Knowledge of generally accepted account payable policies, procedures and internal controls. Ability to create and analyze individual and sectional performance measures. Skill in identifying and documenting personnel performance or conduct deficiencies. Ability to research, formulate, analyze, and communicate Disbursement policy and procedures .

  OTHER JOB RELATED REQUIREMENTS: This position requires a level I background check.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market:Tallahassee