GRANTS & FEDERAL ACCNTS REC ACCOUNTANT - 55013604

Date: Oct 25, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 822622

Agency: Department of Transportation

Working Title: GRANTS & FEDERAL ACCNTS REC ACCOUNTANT - 55013604

Pay Plan: Career Service

Position Number: 55013604

Salary: $40,614.28 - $52,559.65

Posting Closing Date: 11/07/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

900 / General Accounting Office

ANTICIPATED VACANCY

CAREER SERVICE

CONTACT PERSON: Michael Murphy

CONTACT PHONE NUMBER: (850) 414-4867

CONTACT EMAIL ADDRESS: Michael.murphy@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,728.72

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• Generous vacation and sick leave

• 10 paid holidays a year

• Career advancement opportunities

• Tuition waiver for public college courses

• Training opportunities

• Flexible work schedules and telework (for designated positions)

• Employee Assistance Program (EAP)

  Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

  For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

  SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

  POSITION DESCRIPTION: Assist with the monitoring of the Financial Management (FM) System and review system-generated reports to identify expenditures eligible for Federal reimbursement. Utilizing various State and Federal information systems, analyze and review contract information and purchase requisition data to determine the correct Financial Project Number (FPN), Assistance Listing Number (ALN), and appropriate allocation between federal, state, and/or local funds. Prepare, reconcile and maintain Excel spreadsheets to track FPN numbers, ALN numbers, contract numbers, expenditures, and claims to maintain and manage grant accounts in the Accounts Receivable Invoicing (ARI) System. Prepare federally required documentation and submit claims for reimbursement to the appropriate granting authority. Support the reconciliation of grant payments received. Provide financial accounting information to the Cashier’s Office for Journal Transfers as well as wires. Assist in ensuring that the revenue is recorded appropriately in the ARI System and subsequently is recorded in the Florida Accounting Information Resource (FLAIR). Review allocations in the FM System to the appropriate federally funded work program fund code. Identify needed cost transfers promptly for all revenue allocation errors. Perform monthly grant reconciliation for review by the Revenue Management Administrator. Assist in the quarterly or annual close-out on grants as applicable. Submit Federal Financial Reports (FFR425) for year-end status of all Federal Transit grants. Participate in the reconciliation of the ARI System to the Transit Award Management System (TrAMS) and Enforcement and Compliance History Online (ECHO) system .

  Assist in monitoring the Financial Management System and review reports to identify expenditures eligible for Federal Reimbursement for assigned grants. Work with grant managers to ensure eligible expenditures are adequately supported and authorized in accordance with Federal guidelines. Prepare Excel schedules to track expenditures, previous claims, and other information. Prepare Federally required documentation and submit for reimbursement. Complete the federal fund draw-down process timely and in accordance with Federal guidelines. Monitor and reconcile grant payments received. Support in establishing new grant accounts in the Accounts Receivable Invoicing (ARI) system. Assist in providing supporting documentation and preparing responses related to audit requests and questions.

  Complete the monthly review, reconciliation, and compilation of assigned federal grant billings in order to submit expenditure data for the preparation of a quarterly Schedule of Expenditures of Federal Awards (SEFA). Maintain complete and accurate desk manual of all processes.

  Assist in the preparation of the daily ARI system to FLAIR reconciliation as needed. Maintain complete and accurate desk manual of all processes.

  KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and ability to apply current generally accepted accounting principles for state and local governments. Skilled in analyzing, auditing, reconciling, and processing accounting transactions. Skilled in using Microsoft Word, Excel and database applications. Ability to research, interpret, and apply accounting principles, laws, rules, regulations, policies and procedures. Ability to perform work in a timely, efficient, effective, and professional manner and to perform duties under pressure and time constraints. Ability to use sound judgment and work independently. Ability to work in a team environment with shared tasks. Ability to work well with coworkers, the public and other Department offices. Ability to plan and coordinate work assignments and meet deadlines.

  MINIMUM QUALIFICATIONS: A bachelor’s degree from an accredited college or university with a major in a business related field, or at least two years of professional accounting experience in an accounts receivable or grant related field.

  As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

  THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee