ADMINISTRATIVE ASSISTANT II - 42003647 1

Date: Mar 10, 2025

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Requisition No: 848632

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II - 42003647 1

Pay Plan: Career Service

Position Number: 42003647

Salary: $39,000.00 - $44,000.06

Posting Closing Date: 03/13/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

ADMINISTRATIVE ASSISTANT II

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF LICENSING

*STATE PERSONNEL SYSTEM OPPORTUNITY—

ONLY CURRENT STATE PERSONNEL SYSTEM

EMPLOYEES WILL BE CONSIDERED.*

CONTACT:

Brandee Jurkowski 850-245-5462

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or universityandtwo (2) years of administrative experience.

A master's degree from an accredited college or university can substitute for one year of the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.

Requires possession of valid Driver License.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.”Approved Credential Evaluation Agencies (fldoe.org) (https://www.fldoe.org/teaching/certification/foreign-trained-grads/approved-credential-evaluation-agencie.stml)

ATTENTION CANDIDATES

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

  The Florida Department of Agriculture and Consumer Services values

and supports employment of individuals with disabilities. Qualified

individuals with disabilities are encouraged to apply.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

Provides routine administrative assistance to staff within the Bureau of Support Services, including letter drafting, mailing, copying, emailing, faxing, and phone calls to division staff and vendors.

Acts as the bureau’s liaison for destruction of paper documentation according to applicable record retention dates, including coordination with bureau chiefs and their designees to complete forms for submission to the division’s Records Custodian. Performs oversight of mass shredding for the division.

Performs inventory duties for digitizing equipment and supplies, including projections of inventory needs for upcoming fiscal years. Assists Government Operations Consultant I with coordination of received orders, invoice processing, and updating of inventory database.

Performs research of queues and reports and provides findings to the Bureau Chief of Support Services, to include current backlog information, potential issues, and workload assessment.

Completes monthly vehicle reports for the division inventory liaison, to include maintenance and assessment of state vehicle, research of highway safety and motor vehicle records for driver license verification for bureau staff, reporting of routes, mileage, and condition of state vehicle.

Performs postage monitoring and reporting, to include updating spreadsheet for the division budget/fiscal liaison that includes average daily cost, number of items processed, and monthly usage. Works with Government Operations Consultant I to provide projections of usage for upcoming fiscal year needs.

Responsible for all mail-out operations within the division. Receives, sorts, and mails large quantities of licenses, applications, and renewal notices to licensees and applicants, including special notices pertaining to licensing requirements. Operates and maintains Pitney Bowes and Neopost machinery, ensuring that packages are processed and shipped accurately. Monitors postage amounts to ensure that meter machine maintains enough postage. Performs mail-runs throughout the division, as well as performing special deliveries as necessary. Performs bank transactions for the division. Operates and maintains state vehicle and equipment. Receives and fills all supply requisitions from all bureaus within the division. This includes delivery and/or packing and shipping supplies to Regional Offices and Tax Collector Offices throughout the state. Responsible for ensuring accuracy of orders and timely delivery.

Organizes and maintains division warehouse, including maintenance of inventory and inspection of products for defects and/or damage. Receives, unloads, and places inventory items appropriately. Oversees all deliveries of applications and other pertinent documents and supplies. Responsible for keeping the warehouse clean and organized. Completes inventory logs. Responsible for keeping supervisor aware of inventory levels and issues. Organizes large quantities of boxes that are scheduled for destruction, including oversight of shredding done by vendor.

Acts as a back-up for Intake staff- opening, sorting, batching, and scanning incoming mail, digitizing photographs, printing license cards, transmission of fingerprint cards, and other related duties.

Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and techniques of effective communication.

• Ability to review data for accuracy and completeness.

• Ability to communicate effectively

• Ability to establish and maintain effective working relationships with others.

• Knowledge of basic computer operations.

• Knowledge of Chapter 493 and section 790.06, F.S.

  The Benefits of Working for the State of Florida

  Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;

• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

  For a complete list of benefits, visit www.mybenefits.myflorida.com .

  For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.”

  SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317

Nearest Major Market:Tallahassee