Posting Number: 0602873 Recruitment Type: Open to All Applicants Position Title: Office Coordinator Position Type: Staff Benefits Status: Benefits Eligible FLSA: Non-Exempt Hiring Range: $20.00-$21.50 per hour, plus excellent benefits. Location: Tacoma, WA 98447 Department: University Relations  Posting Date: 10/03/2024 Closing Date When a sufficient number of qualified applicants has been identified. Work Schedule: Full Time:

• Monday through Friday; 8:00 a.m. to 5:00 p.m.

The position may include one day of remote flexibility per week. General Description:

• The Office Coordinator provides administrative support to University Relations and division leadership while also providing customer service in the Constituent Engagement department's Welcome Center. Reports to the AVP of Constituent Engagement.
• Essential Functions and Responsibilities:
• Provide administrative support to the Vice President and Associate Vice Presidents for University Relations, including, but not limited to:
• management of invoices and expense reports;
• travel logistics;
• meeting preparation;
• supporting the budget management process and providing regular budget status updates.

Essential Functions and Responsibilities:

• Support division management
• implement new division processes and procedures and/or changes to existing division procedures;
• assist in the planning and management of logistics for department meetings, retreats and events;
• serve as point person for questions regarding division processes and office management-related tasks;
• coordinate building access for University Relations employees;
• provide administrative and project support to division leadership as needed.
• Front desk support and customer service
• provide hospitality and serve as office coordinator for the Constituent Engagement department's Welcome Center performing duties such as managing and ordering office supplies, staffing the front desk, answering and responding to phone calls, and managing facilities requests.
• provide backup support for administrative duties pertaining to University Relations.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Effectively handle multiple priorities and tasks in a fast-paced office environment.
• Ability to function autonomously while also being a team player.
• Ability to adapt to changing priorities and work environments.
• Ensuring accuracy in documents, reports, and office operations.
• Ability to prioritize, multitask, and manage complex workflows.
• Ability to interact professionally with internal and external stakeholders.
• Proficiency in office software, such as Microsoft Office Suite, Google Workspace, and scheduling tools.Commitment to communicating in an open, engaged, and responsive manner.
• Deep commitment to diversity, equity, inclusion, and belonging.
• Commitment to the mission and goals of PLU.

Required Qualifications:

• 1.5 years in office or administrative support. Education may substitute for some experience.
• High school diploma or GED.
• Finalist applicants must satisfactorily complete pre-employment background checks.

Preferred Qualifications:

• Bachelor's degree in business administration, office management, or a related field..
• Familiarity with budget management and office supply procurement.
• Knowledge of university relations or experience working in a higher education environment.

Work Conditions: The position will involve working in two locations, with time split between an office s