Job Family: Internal Services

Req ID: 426946

We are seeking a highly dedicated and detail-oriented professional Secretary to General Manager to join our team. As the General Manager's Secretary, you will play a pivotal role in facilitating the smooth operation of the General Manager's Office (GMO). This position requires a professional who can handle a wide range of administrative tasks, manage confidential information, and provide exceptional support to the General Manager (GM) and the broader executive leadership team.

You'll make an impact by

• Calendar Management: Organize and maintain the GM's calendar, ensuring all appointments, meetings, and deadlines are accurately scheduled and managed.

• Travel Coordination: Arrange and coordinate travel itineraries, accommodations, and logistics for the GM, including international trips.

• Document Preparation: Draft, format, and proofread a variety of documents, including letters, memos, reports, presentations, and speeches.

• Communication Management: Serve as the primary point of contact for internal and external stakeholders, managing correspondence and phone calls with professionalism.

• Meeting Support: Prepare for and attend meetings, taking detailed minutes and ensuring follow-up actions are clearly communicated and tracked.

• Administrative Oversight: Oversee day-to-day administrative tasks, including document management, office supplies, facilities management, company chop management, and written/verbal translation.

• Project Support: Assist with the planning and execution of special projects and events, ensuring all details are handled efficiently.

• Policy Adherence: Ensure compliance with company policies and procedures, maintaining the integrity and confidentiality of sensitive information.

Your defining qualities

• Education: Bachelor's degree in Business Administration, Communications, or a related field.

• Experience: A minimum of 2-3 years of relevant experience in executive support or administrative management, preferably in a multinational company environment.

• Language Skills: Proficiency in English, with additional language skills being a strong asset.

• Technical Proficiency: Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.

• Organizational Skills: Exceptional organizational and time management abilities, with a keen attention to detail.

• Interpersonal Skills: Strong written and verbal communication skills, team player with the ability to interact professionally at all levels of the organization.

• Cultural Sensitivity: Experience working in a multicultural environment and an understanding of global business practices.

• Business knowledge: General understanding of Siemens Products, Markets, and low voltage products will be a plus.

You'll benefit from

• A supportive and collaborative work environment.

• Opportunities for professional development and career growth.

• Competitive salary and benefits package.

• Exposure to high-level decision-making and strategic planning.