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Assistant Admissions Coordinator

ESSENTIAL FUNCTIONS:   

· Respond to requests for medical record information by insurance companies, Medicare, Medicaid, Veterans Administration (VA) or healthcare providers as authorized and in accordance with Health Insurance Portability and Accountability Act (HIPAA) privacy and security requirements.

· Open EHR for newly admitted residents.

· Close EHR for discharged or transferred residents.

· Ensure medical records and properly completed, assembled, coded, signed, indexed, etc., before filing.

· Assist in interviewing residents/guardians/sponsors and obtaining required admission information and signatures.

· Attach preadmissions documentation to admission papers for accuracy and completion.

· Collaborate with internal and external sources to solve admission problems as needed in accordance with facility policies.

· Collect, assemble and review admission documentation for accuracy and completion.

· Coordinate the pre-admission screening and approval process in accordance with facility policies and established best practices.

· Forward completed medical records to the health information/medical records department as appropriate.

· Keep abreast of current Medicare/Medicaid regulations governing admission/discharge requirements of health care facilities.

· Maintain a current resident census; provide the census report to the Director of Nursing, Administrator and government personnel as necessary and in accordance with privacy rules.

· Maintain a resident waiting list in accordance with established facility policies and procedures and as required by state/federal regulatory requirements.

· Maintain an accurate record of available beds.

· Maintain various registries including registries for admissions and discharges of residents as directed.

· Notify nursing services when the resident has arrived at the facility to assure that a member of the nursing staff escorts the resident to his/her assigned room.

· Obtain the resident/guardian’s signature on all required permits, releases, authorizations, etc.

· Distribute the facility policies on resident trust, interest bearing accounts, frequency of resident trust statement and the allocation of the interest for the reporting period as required by state/federal regulations.

· Complete personal property inventories for each resident; place copies of inventory in the resident’s financial folder, medical record and provide a copy to the resident and/or responsible party.

Required SkillsRequired Experience

REQUIRED EXPERIENCE AND SKILLS:   

· Must be proficient in word processing, email and spreadsheet applications (e.g., Microsoft Office)

· On-the-job training provided in admission procedures

REQUIRED EDUCATION:  

· Must possess, as a minimum, an associate degree or equivalent experience in a healthcare facility

STGi is a workforce solutions company providing comprehensive healthcare delivery, Head Start and management consulting services and human capital solutions help our clients. Our services and solutions help our clients sustain and enhance their operations to better accomplish their mission.

STGi offers a competitive benefits package which includes Medical, Dental, Vision, 401k with company match and a generous PTO policy.

STGi is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.