General Summary:

Coordinates staffing and/or payroll functions for Nursing Department and Supplemental Staffing
Department associates as directed.

Essential Job Function:

• Collects availability schedules and staff data for utilization in the staffing process.

• Maintains data from staffing sheets and sick logs on a regular basis.

• Assists Nurse Manager and Nursing Directors with secretarial support as needed.

• Updates time and attendance Kronos records for nursing associates within two weeks of
  pay period as evidenced by random audit by manager

• Investigates and resolves all associates payroll concerns within 48 hours as evidenced
  by associate feedback.

• Completes daily editing on Kronos system for previous day activity as evidenced by
  random review of records

• Completes and distributes all assigned reports by due date 95% of the time, as
  evidenced by department head feedback

• Assists in payroll audit resolution as observed by director

• Completes all Kronos calculations of associates by 1 pm, Monday of pay week, with
  complete accuracy as evidenced by feedback from corporate payroll.

• Assists managers in entering completed schedules and changes into computer schedule
  section of Kronos with complete accuracy as evidenced by feedback from directors

• COORDINATES STAFFING AND SCHEDULING PROCESS FOR THE
  NURSING DEPARTMENT

• Provides daily staffing levels in accordance with approved staffing guidelines, acuity
  and skill levels of associates, including coordination of unscheduled PPL/ESL.

• Coordinates schedule of SSD relief associates within designated time frame

• Thinks ldquo;system-widerdquo; to ensure dialogue/collaboration with NM/Nursing Support/Bed
  Manager at alternate campuses when staffing needs are crucial.

• Completes staffing sheet transcription with complete accuracy as evidenced by direct
  feedback from managers

• Communicates with director on associate specific staffing/payroll issues as evidenced
  by associate feedback.

• Validates licensure of nursing associates at time of renewal and prepares copies of SSD
  associates for director as evidenced by random review of SSD log

• Complies with KHS occupational health and safety policies and procedures.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

• High School Diploma, Bachelorrsquo;s Degree preferred

• Three (3) + years office/administrative experience required

• Excellent organization and customer service skills

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow#39;s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educashy;tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, p regnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

As an employer, the Jefferson Enterprise maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.