Transfer Evaluation Specialist

We are the Division of Undergraduate Education

• We are student-centered departments dedicated to fostering and enhancing the ever-evolving undergraduate academic experience.

• We implement and support innovative teaching, advising, and student interventions that strategically promote student success, retention and graduation.

• We strive to create meaningful relationships with students and value collaboration with colleagues across academic and administrative areas to ensure students experience an inclusive and engaging environment.

• We are constantly evolving. We are a division of creative, forward thinking and solutions-focused staff, who are committed to professional growth, training, research initiatives and collaboration within our area and with campus partners.

We invite you to apply to work in our division.

Click here (https://www.stonybrook.edu/commcms/due/index.html) for more information about the Division of Undergraduate Education.

Required Qualifications (as evidenced by an attached resume):

Bachelor's Degree (foreign equivalent or higher). Three (3) years full-time professional experience in an administrative role. Professional experience working at a college or university. Experience in PeopleSoft. Database Management skill set.

Preferred Qualifications:

Master's Degree (foreign equivalent or higher). Experience using SLATE. Experience in evaluating transfer courses. Supervisory experience. Experience collaborating with faculty and departmental contacts.

Brief Description of Duties:

The Transfer Evaluation Specialist serves as an important team member within Academic and Transfer Services with direct responsibility for transfer credit evaluations. Evaluates general education courses, collaborates with faculty, and upholds the highest level of academic integrity and data accuracy. They will be the liaison for certain highly specialized programs. The Transfer Evaluation Specialist provides transfer related services to students, staff, and faculty.

The successful incumbent will have excellent student service and interpersonal skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.

Duties:

• Evaluate and post transfer credit evaluations and equivalencies for prospective and newly enrolled undergraduate transfer students and first-year students. Collaborate with faculty and departments in evaluating major-specific courses. Post credits for continuing students and update their records accordingly.

• Serve as the freshmen liaison to assist with any questions and concerns Undergraduate College Advisors may have. Coordinate the input, review, evaluation, and posting of exam credit (e.g. AP, IB, CLEP) and course credit for incoming freshmen.

• Lead on posting and updating the departmental course evaluation spreadsheets (i.e., math, biology, chemistry, physics) onto students’ records during the registration period. This process provides the foundation for advising, registration, retention and timely graduation for these students.

• Assist with transfer related questions in the transfer email inbox. Provide time sensitive responses to emails from incoming and current students regarding a wide variety of transfer credit and other transfer related matters.

• Divisional support: Participate in various Divisional and University programs and services including training/staff development, campus events, special events, admissions open houses, search committees, and University-wide committees.

• Other duties or projects as assigned as appropriate to rank and department mission.

Special Notes:

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.

#LI-DK1

Job Number: 2500508

Official Job Title: : Senior Staff Assistant

Job Field : Administrative & Professional (non-Clinical)

Primary Location : US-NY-Stony Brook

Department/Hiring Area: : Academic and Transfer Advising Services

Schedule : Full-time

Shift : Day Shift Shift Hours: : 9am-5pm :

Posting Start Date : Mar 11, 2025

Posting End Date : Mar 25, 2025, 10:59:00 PM

Salary: : 62,000

Appointment Type: : Term

Salary Grade: : SL3

SBU Area: : Stony Brook University

Req ID: 2500508