Required Qualifications: As per Civil Service Standards and Specifications. There are no minimum education or experience requirements for this title.

Brief Description of Duties: The Office Assistant I will perform office support and clerical work to meet the requirements of department operations. Such work may consist of but is not limited to: data entry; math or calculations; mail delivery, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws. Duties to include the following:

• Receive, review and verify forms, documents and reports for completeness and accuracy.
• Receive, pick-up, open, deliver and distribute mail, email, forms or correspondence, communication or goods.
• Enter data into university computerized systems for mail, property, receiving processing. Maintains records and reports of all incoming and outgoing equipment, mail and/or parcels.
• Track and confirm USPS, UPS, and all other courier service deliveries when necessary. Troubleshoot problems with departments.
• Collects, maintains, edits and prepares statistical information in all areas for daily, weekly, monthly and annual reporting and billing services.
• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes: This is a full-time position, 37.5 hours per week, Monday through Friday, 8:00 a.m. to 4:30 p.m. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Mandatory rehire roster candidates have preference.

The selected candidate must successfully clear a background investigation.

Resume/CV and cover letter should be included with the online application.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you need a disability-related accommodation, please call the university, The Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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