Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Two (2) years of full-time administrative and/or Human Resources (HR) experience. Demonstrated proficiency with computer software, including Microsoft Office Suite. Preferred Qualifications:
Advanced degree (foreign equivalent or higher). Additional years (3+) of full-time administrative and/or Human Resources (HR) experience. Recruiting/Talent Acquisition experience. Family Medical Leave experience. Experience with employee relations/discipline. Experience working with an Applicant Tracking System (ATS). Experience working with an HRIS. Experience with Microsoft Visio. Brief Description of Duties:
The HR Assistant will assist with the coordination of all HR functions for Campus Operations and Residential Operations, displaying utmost confidentiality. This will include recruitment, hiring and retention, time and attendance functions, and employee relations. The department has about 450 union and non-union employees, so the HR Assistant must have the ability to work independently and manage multiple priorities in a fast-paced, deadline-driven environment. Excellent organizational, analytical, written and verbal communication skills will be necessary for success.

• Talent Acquisition Coordination:
• Assist HR Coordinator with departmental recruiting.
• Create, modify, and work with hiring managers to develop/update position descriptions. Create requisitions within the Talent Management System (TMS) for job postings.
• Draft and review job-related documents, including org charts, interview questions, etc. to ensure documents are uploaded appropriately to the Talent Management System.
• Review applicant pools and forward resumes and candidate applications to search committees, schedule interviews, book meeting/interview locations, and perform reference/verification checks.
• Process hiring requests and create new hire packets.

• HR Administration:
• Responsible for a variety of confidential assignments including processing change requests, appointments, terminations, salary information, personnel and payroll transactions, etc.
• Track department work-related accidents: Review and process incident reports, create, modify, and update databases.
• Assist HR Coordinator with ensuring lines are budgeted appropriately and information is clearly recorded.
• Update organizational charts for the department.
• Maintain HR Master List to adequately reflect department changes and information.
• Ensure HR information is accurate, up to date and disseminated where appropriate.

• Report Management:
• Assist the HR Coordinator with tracking transactions. Compile and send out weekly reports on the status of personnel and payroll matters.
• Assist with maintaining the HR database for departmental policies & procedures.
• Maintain the probation report, send out and process probation forms as needed.
• Ensure HR reports are accurate and up to date.

• Record and File Management:
• Maintain department personnel related files and records to include timesheets, performance programs, evaluations, training records, labor relations issues, worker's compensation, leaves of absence, and other related employee information.
• Onboard and offboard employees.
• Maintain HR requisition files for all job-related documents.
• Update, track and distribute performance evaluations and programs to ensure department's compliance.

• Training & Career Development Coordination:
• Coordinate and organize safety and other training for Campus Operations and Residential Operations to ensure compliance.
• Schedule training, create sign-in sheets and handle meeting logistics.
• Track and follow-up with Managers regarding training course attendance.
• Maintain the log of training progress and attendance.
• Conduct internal training sessions for new Managers and Supervisors.

• Timesheet Administration:
• Maintain and update time-sheet database.
• Assist with timesheets: printing, sorting, distribution, collection, review and processing.

• Additional Duties and Responsibilities as Assigned:
• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA. In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.For this position, we are unable to sponsor candidates for work visas.Resume/CV and cover letter should be included with the online application.If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.Visit our WHY WORK HERE page to learn about the total rewards we offer.