Job Information
AEM Inc Local Dispatch Administrative Assistant in Sterling, Virginia
**[SUMMARY [This position must be able to handle a multitude of functions in a fast-paced environment. The Local Dispatch Administrative Assistant works directly with the Terminal Manager and the Dispatch Assistant. This position works under general supervision.
[ESSENTIAL DUTIES AND RESPONSIBILITIES [include the following. Other duties may be assigned.]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}**
- Prepares daily paperwork for the Local Service Center.
- Changes all e-mails that affect the Local Service Centers, forwards e-mails to Springfield and/or Dulles if they pertain to them.
- Set up deliveries for all types of shipments.
- Clears inbound storage shipments, military - JPPSOWA Ft Belvoir and COD, GSA, and NAT ACT with MMOV.
- Assures that proper procedures are followed to collect payments from customers.
- Set up dispatch schedules for the following 3-4 days.
- Split drivers papers for origin or destination.
- Be able to look up directions for drivers.
- Scans local paperwork in IVUE
- Handles telephone calls from customers, packers, drivers, and crew.
- Review paperwork - checks for completion of all paperwork turned into dispatch.
- Weighs trucks - IVL and foreign carriers, collects money for service supplied.
- Completes daily dispatch sheets - records job times, crew etc. into IMIS.
- Reviews surveys for weight changes, changes if needed in the systems, notifies carrier if needed.
- Must have excellent organizational and multitasking skills.
- Assures that the paperwork is accurate.
**[SUPERVISORY RESPONSIBILITIES [None
**[QUALIFICATIONS [To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
[Minimum requirement in Microsoft Word, Excel and PowerPoint of Intermediate Level. Minimum keyboard skill level of 40 wpm.
[EDUCATION and/or EXPERIENCE [High school dip ]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}