Project Coordinator

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Project Coordinator

Salary

$56,028.00 - $75,024.00 Annually

Location

Statewide, CO

Job Type

Full Time

Job Number

UHA 4573 - 6.2024

Department

Department of Health Care Policy and Financing

Division

Health Information Office

Opening Date

06/27/2024

Closing Date

7/9/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

303 East 17th Avenue, Denver, CO

Department Contact Information

Sarah LaRue Talent Acquisition Specialist sarah.larue@state.co.us

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

STATE OF COLORADO RESIDENCY REQUIRED AT TIME OF APPLICATION

NOTE: This announcement may be used to fill multiple openings.

The Department of Health Care Policy & Financing (HCPF) oversees and operates Health First Colorado (Colorado's Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

As part of the State of Colorado, HCPF offers a competitive benefits package: (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

• PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans

• Medical (https://dhr.colorado.gov/state-employees/state-employee-benefits/medical-benefits) , Dental (https://dhr.colorado.gov/state-employees/state-employee-benefits/dental-insurance) , and Vision (https://dhr.colorado.gov/state-employees/state-employee-benefits/vision-insurance) insurance coverage

• Automatic Short-Term and Optional Long-Term Disability Coverage (https://dhr.colorado.gov/state-employees/state-employee-benefits/disability-insurance)

• Life and AD&D Insurance

• Flexible Spending Accounts (https://dhr.colorado.gov/state-employees/state-employee-benefits/flexible-spending-accounts) (FSAs)

• Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) job protection and State of Colorado Paid Family Medical Leave (PFML)

• 11 Paid Holidays Annually and Accrued Annual and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave)

• Accrued Sick Leave for State of Colorado Temporary Employees

• Flexplace and Flextime work arrangements

• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

• Free RTD EcoPass (https://www.rtd-denver.com/fares-passes/ecopass) to all eligible State Employees

• Reduced college tuition through CSU Global (https://csuglobal.edu/cost/tuition-discounts/employer-partners/state-colorado)

• Credit Union of Colorado Membership Eligibility

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs . https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

  We are looking for a Project Coordinator for the Project Management Office of the Health Information Office (HIO)!

  The Project Management Office within HIO exists to oversee and coordinate the Department of Health Care Policy and Financing (the Department) strategic initiatives, including improving operational and project excellence across the Department. Supporting projects related to Colorado Benefits Management System (CBMS), Program Eligibility Application Kit (PEAK), Medicaid Management Information System (MMIS) and Health Information Technology (Health IT) initiatives at the Department The work unit coordinates initiatives with other State agencies, including coordination with the Governor’s Office, the Office of eHealth Innovation, the Office of Information Technology (OIT), the Department of Public Health and Environment (CDPHE), and the Department of Human Services (CDHS) to maintain a cohesive strategic approach among these agencies. The work unit supports the Department and the Health Information Office (HIO) in the oversight and coordination of initiatives through the creation of Enterprise Project Portfolio, IT strategy, project planning, coordinating requirements documentation, reviewing policy and detailed system design approaches, proposing solutions, and implementing solutions to support Department policies. The unit directs activities that influence policy staff, business analysts, developers and programmers’ deliverables.

  This position can work fully remotely from anywhere in the State of Colorado.

  Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.

Description of Job

WHAT YOU'LL BE DOING AS PROJECT COORDINATOR:

• Provide project coordination support to the Strategic Project Management Unit within the Enterprise Project Management Office (EPMO), coordinating projects on a variety of initiatives related to the Department's strategic projects initiatives and Health IT systems.

• Manage processes using the PMBOK methodology and Department EPMO standards to ensure that program, systems, and/or operations are supported appropriately.

• Support the assigned Project Manager and supports the project team in all facets of assigned projects to define, plan, document, manage, and monitor the project scope of work, schedule, procurements, budget, requirements, operations, risks, issues, quality, decisions, communication needs, and resource needs through the full project management lifecycle.

• Work collaboratively with a range of internal and external stakeholders, most often participating in the management and controlling of several projects simultaneously.

• Provide detailed organizational coordination and project support to Department staff, program SMEs, and operations. Position keeps Project Manager, EPMO Supervisor, EPMO Manager Office Director, and Deputy Chief of Staff informed of the progress on assigned projects.

• Assist with the creation, monitoring and maintenance of project tools, templates, trainings, forms, APDs and contracts.

• Participate in compliance activities, conduct research to support regulatory activities, and make recommendations based on research and analysis.

• Responsible for achieving the responsibilities of the projects to which they have been assigned and for ensuring effective support is delivered to projects within the Office.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1K1XXPROJECT COORDINATOR (https://drive.google.com/file/d/0B4enHpLSVk4ebmZJNk1lNG8wVGM/view?resourcekey=0-NOHtT0nNCJWz849xRlr_2g)

MINIMUM QUALIFICATIONS:

There are two ways to qualify for this position:

Option 1:

Experience Only:

Six (6) total years of professional experience in Public Health, Public Policy, Business Administration, and/or Project Coordination.

Option 2:

Education and Experience:

Bachelor's degree from an accredited institution in Public Health or Business Administration,

AND

Two (2) years of professional experience in Public Health, Public Policy, Business Administration, and/or Project Coordination.

Appropriate education will substitute for the required experience on a year-for-year basis. Relevant education will be calculated as the following:

• An associates will count as two years of experience

• A bachelors will count as four years of experience

• A masters degree will count for six years of experience

• A doctorate or juris doctorate degree will count for seven years of experience

  PREFERRED QUALIFICATIONS

• Previous relevant professional state experience

• Masters Degree in Public Health or Business Administration

• PMP or CAPM certification from PMI

• PMI-ACP or DASM Certification

  DEFINITION OF PROFESSIONAL EXPERIENCE: Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

  CONDITIONS OF EMPLOYMENT

• All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.

• Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

  APPEAL RIGHTS:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

  s, at spb.colorado.gov/board-rules .

Supplemental Information

How to Apply (https://careers.colorado.gov/how-to-apply) (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected.

ADAAA Accommodations : The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Virginia Miller, at virginia.miller@state.co.us (debra.becerra@state.co.us) .

The Department of Health Care Policy & Financing does not offer sponsored visas for employment purposes.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

All HCPF positions are security sensitive positions and require potential employees to undergo a criminal record background check. As a condition of employment, you will be required to submit to pre-employment screening if offered the position. Are you willing to meet this requirement?

• Yes

• No

  02

  Do you have any relatives or significant others working at the Department of Health Care Policy & Financing? If so, please list their names here. Otherwise, please list N/A.

  03

  If you are a current or former State of Colorado employee, please provide your EID (employee identification numbers will start with 99...). If not, please type N/A.

  04

  Are you willing to accept an offer in the posted salary range?

• Yes

• No

  05

  Former state employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. Otherwise, please list N/A.

  06

  Please describe any non-technical non-systems projects you have acted as a project coordinator on which define or change state policy or benefits provided by the state. Please include details about the nature of the projects, your specific role, any unique challenges you faced, and how you addressed those challenges. Additionally, explain how your work adhered to state regulations and contributed to the project's success.

  07

  Can you describe your preference between Waterfall and Agile project management methodologies? Please explain why you prefer one over the other, including specific examples from your experience where this preference influenced the success of a project. Additionally, discuss any situations where you believe the alternative methodology might be more appropriate.

  08

  To better understand your efficiency with typing tasks, please provide your average typing speed in words per minute (WPM). You may use any standard typing test tool available online to determine this. Additionally, include a brief description of how you measured your typing speed and any relevant factors that might influence it (e.g., specific tools used, typing environment, familiarity with the test content, etc.).

  09

  How do you measure the success of your current projects? Please provide specific examples of the key performance indicators (KPIs), metrics, or criteria you use, and explain why they are important for evaluating the effectiveness and impact of your work.

  10

  List any additional relevant experience you would like us to consider in determining if you meet the qualifications of this position. Please, include the months and years relevant to the experience you describe.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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