CDOC - Human Resources Specialist V (Human Resources Manager)

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CDOC - Human Resources Specialist V (Human Resources Manager)

Salary

$7,460.00 - $11,938.00 Monthly

Location

Statewide, CO

Job Type

Full Time

Job Number

CAA 3353 HRS V 9.2024

Department

Department of Corrections

Opening Date

09/18/2024

Closing Date

10/2/2024 4:00 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

Statewide

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Jennifer LaDuke, 719-723-3897, jennifer.laduke@state.co.us

Type of Announcement

This position is open only to classified permanent employees and individuals on a reemployment list of the listed department.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to Colorado state residents.

This posting may be used to fill future vacancies at this location.

This position is eligible for Flexible Work Arrangements (FWA) after the initial training period. The FWA includes a hybrid workplace which is partly remote (work from home) and partly in office at a satellite location that may be located in Canon City, Denver, Pueblo, and other locations throughout the state, or at our Headquarters location in Colorado Springs.

If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

Description of Job

The Colorado Department of Corrections is the largest state agency; our organization has over 6200 employees/positions. The Department of Corrections, Office of Human Resources (OHR), is a friendly, fast paced environment that offers a variety of opportunity for interaction with employees and the public. It is a value-driven organization, committed to teamwork, collaboration, accountability, excellence, integrity and respect. OHR believes in outstanding customer service and continued process improvement. The office has created state-of-the-art effective and efficient systems utilizing innovation, strategy, and technology while implementing cost saving measures. We are seeking a dedicated individual who displays our shared passion, values, and work ethics.

The Officer of Human Resources (OHR) provides services and consultation to the general public, applicants, managers and employees. Quality staff is our greatest resource in providing opportunities to offenders, for their success. We are committed to a workforce that is engaged and enabled.

This position will be a part of a team that provides a service to employees, supervisors, appointing authorities, and other stakeholders. This position provides oversight and management of employment practices within the CDOC. This is a critical position which provides expertise in recruiting, job classification, rules interpretation, and hiring a high volume of positions in a large organization.

Job duties and responsibilities include but are not limited to:

• Serve as the manager over the HR Data Team, System & Records Unit (SRU) and Human Resources Management E-System (HRMES) Administrator, to include signature authority for actions and decisions that directly impact pay, status, and tenure of assigned professional staff; documents to support recommended corrective and disciplinary actions; develops performance plans and signs performance documents; resolves informal grievances; provides coaching, mentoring, approves leave, manages workloads;

• Serve as a resource and/or expert in human resources field by providing oversight of the hiring process, interviewing of applicants, and recommendations for hire, promotion, or transfer and ensures defensible job related assessments are compliant; implement new strategies in hiring practices and efficiencies;

• Provide oversight over the Human Resource Information System (HRIS) Coordinator who manages and provides service to employees, supervisors, appointing authorities, and other stakeholders as it relates Performance Management Program (PMP) and Human Resources Information System (HRIS) system;

• Advise hiring authorities regarding processes, strategies, and workforce planning, staffing patterns, reorganizations, pre-layoff, and potential layoffs;

• In collaboration with the leadership team, develop, review, update and implement HR policies and update Administrative Regulations to ensure compliance with statutes, board rules, and professional standards;

• Analyze information and complicated data, provides comprehensive reporting services to stakeholders and management staff on a regular or as-needed basis; implements and manages reporting systems which include generating reports, utilizing relevant databases and programs; determines solution or processes that ensure efficiencies and/or streamlining processes;

• Serve as lead representative on statewide initiatives by developing and maintaining relationships with internal and external stakeholders (i.e., DOC staff, employee partnerships, Governor's Office, legislative staff, elected and public officials, law enforcement, leaders from other state agencies, agency representatives, Colorado Commission on Crime and Juvenile Justice, victims right groups, inmate advocacy groups and members of the public) to build board organization policy and develop goals;

• Provide customer service to internal and external stakeholders, ensuring prompt and accurate clarification and dissemination of information;

• Provide guidance, or alternative solutions regarding Personal Service Agreements (PSA) and reviews and approves PSA;

• Assist and participates in professional development coursework, training and/seminars; completing special projects and stretch assignments; keeps abreast of current developments and best practices in HR disciplines;

• Performs other job related duties as assigned or required.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Eight (8) years of Human Resources experience with at least 3 years performing professional Human Resource functions which includes but not limited to salary review and recommendations, interpreting rule and guidance, auditing personnel actions, recruiting, developing job announcements/ analysis, selections, job evaluation, appeals, employee data management, employee relations, employee benefits or performance management.

OR

A combination (that equals 8 years) of higher education from an accredited college and experience in Human Resources or relevant experience in an occupation related to the work assigned.

Additional education from an accredited college or university in a field of study described above will substitute for the required experience on a year-for-year basis. (You must submit a copy of your unofficial transcripts with your name, college/university name, degree and date conferred in order to receive credit.)

Required Competencies:

• Excellent interpersonal/customer service skills including the ability to form and maintain productive working relationships at all levels in the organization;

• Exceptional communications skills which include the ability to adapt verbal communication style to various situations and all levels within the organization as well as writing skills that produce documents that are formal, comprehensive, persuasive and understandable;

• Highly effective critical thinking/decision making/problem solving skills;

• Demonstrated ability organize, plan and prioritize;

• Keen ability to multi-task with a strong attention to detail skill;

• Demonstrate flexibility and self motivation;

• Strong analytical and logical thinking skills;

• Ability to research and gather data;

• Ability to work under tight deadlines and be adaptable to changing assignments;

• Ability to manage multiple assignments;

• Ability to provide direction through influence;

• Strong abilities in problem solving skills;

• Ability to work closely in a team environment;

• Strong presentation skills with the ability to be interesting and engaging;

• Ability to exercise discretion in highly sensitive personnel matters;

• Ability to learn and apply personnel rules, procedures, processes, and concepts;

• Must have the ability to accept and adapt to changes;

• Must be dependable, consistently be at work and on time, follow instructions, responds to direction and solicits feedback to improve.

Preferred Qualifications (Exceptional Candidate): (Candidates may receive higher ratings for possessing any preferred qualifications criteria).

• SPCP Certified in Job Evaluations, Selections, and Personal Services;

• Effective project management skills including team collaboration;

• Demonstrated ability to independently identify and analyze issues and develop appropriate solutions and plans of actions: with strong ability to influence decision-making through diplomacy;

• Demonstrated HR consulting and knowledge in recruitment, job evaluation, and staffing planning;

• Experience with the State of Colorado Statues and Rules and Technical Guidance;

• Demonstrated experience for effectively interacting with all levels of the organization;

• Fluency in Microsoft Office Suite (Access, Excel, Word, and Outlook), Google (Drive, Docs, etc), and NEOGOV systems, as well as the ability to quickly learn and apply other software.

  IMPORTANT INFORMATION

  The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

  Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

  If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

  If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

  Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.

  In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process

  Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.

  You are encouraged to print a copy of this announcement for your records

  Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.

• Must be 21 years of age;

• Possess a valid driver’s license;

• Possess a high school diploma or GED;

• Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.

• Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.

• Successfully pass all modules of the six-week Colorado Department of Corrections Basic Training, to include English reading comprehension , relevant competency assessments and written/practical exams in Defensive Tactics;

• Possess the physical ability to successfully complete Defensive Tactics;

• Lift arms above head and kick as high as own waist;

• Stabilize another person to accomplish a controlled take down;

• Use arms, palms of hands, shins, and feet to deliver blows;

• Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;

• Swing a baton in a striking technique;

• Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;

• Get down on one or both knees and up again with multiple repetitions;

• Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;

• Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;

• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;

• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;

• Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;

• Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;

• Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;

• Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;

• Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;

• Willing and able to travel;

• Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;

• TB (tuberculosis) screening is required of all new employees upon hire;

• Employees may be required to submit to regular serial testing and reporting for COVID-19.

  Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

  The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.

  Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.

  Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

After submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.

Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: info@governmentjobs.com. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Jennifer LaDuke atjennifer.laduke@state.co.us .

SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen , at doc_employeerelations@state.co.us or call 719-723-3998 .

ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.

WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are using college course work to meet the minimum qualifications for this position, a copy of your official (or unofficial) transcript noting degree type and date conferred/awarded is required by the application deadline.

• Yes, I have attached my transcripts.

• No, I am not using college course work to meet minimum requirements for this position.

  02

  This position requires successful completion of the 6 week Colorado Department of Corrections basic training at the Corrections Training Academy in Colorado Springs, CO. Daily in-person attendance is a requirement during basic training.

• I so acknowledge.

  03

  The assessment process for this position may consist primarily of a review of your application materials and responses to supplemental questions against minimum qualifications, preferred qualifications and required competencies. Your responses will also be evaluated on ability to follow instructions, clarity, conciseness, organization, grammar, spelling and word choice.

• I so acknowledge.

  04

  Clearly describe why you are the best candidate for this position. Provide a detailed account of how you meet the required competencies and preferred qualifications (listed in the job announcement) and how your accomplishments, qualifications, skills, areas of expertise, characteristics, etc., make you a good fit for this position.

  05

  Describe in detail your Human Resource experience in areas such as salary review and recommendations, interpreting rule and guidance, auditing personnel actions, recruiting, developing job announcements/ analysis, selections, job evaluation, appeals, employee data management, employee relations, employee benefits or performance management.

  06

  Certification and Confidentiality Statement

I certify that:

--I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me.

--All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith.

--I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates or potential candidates.

--I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.

• I agree to the terms and conditions of this Certification and Confidentiality Statement.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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