Program Manager (Hybrid Opportunity)

School of Humanities and Sciences, Stanford, California, United States

Administration

Post Date Jul 15, 2024

Requisition # 103941

Program Manager (Hybrid Opportunity)

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

JOB PURPOSE:

Stanford University’s Jasper Ridge Biological Preserve (JRBP) is in the eastern foothills of the Santa Cruz Mountains, about five miles southwest of the main campus. The preserve encompasses remarkable geologic, topographic, and biotic diversity within its 483 hectares (1,193 acres) and provides a natural laboratory for researchers from all over the world, educational experiences to students and docent-led visitors, and refuge to native plants and animals. Due to its unique outdoor setting five miles south of campus, JRBP hosts more than 4000 educational person visits and more than 700 educational events a year in the Sun Field Station and in the 1200 acres rich in California ecosystems.

Jasper Ridge Biological Preserve (JRBP) is seeking a program manager who, is efficient at multi-tasking, has excellent people skills, is self-motivated, works well independently, is familiar with Stanford procedures and protocols, strong administrative skills, appreciates open space and natural lands and builds and nurtures community in outdoor learning spaces. The program manager will support the Executive Director in JRBP duties and Faculty Director in Biology Department duties. They will be involved in leading and managing administrative and finance duties, and events. Because events sometimes occur on weekends or evenings, there will be some flexibility in the ASA’s work hours. Organizing tours may include hiking on the preserve’s trails.

About Jasper Ridge Biological Preserve ('Ootchamin 'Ooyakma)

Stanford University and Jasper Ridge Biological Preserve sit on the ancestral land of the Muwekma Ohlone Tribe. This land was and continues to be of great importance to the Ohlone people and consistent with our values of community and diversity, and we have a responsibility to acknowledge, honor and make visible the university’s relationship to Native peoples.

Mission : To contribute to the understanding of the Earth’s natural systems through research, education, and stewardship of the preserve’s resources.

Vision : To be a leader for innovation in research, education, and stewardship by providing an interdisciplinary, cross- cultural, and place-based training ground for the present and future generations of global leaders.

Pledge : To be a safe and welcoming place for discovery, discussion, and community for people of all cultures and identities.

To learn more about Jasper Ridge Biological Preserve, please visit:https://jrbp.stanford.edu/

Additional duties include:

● Work with the Executive Director to develop the yearly budget, project costs, and take care of data entry, bill payments, etc. related to the yearly budget cycle;

● Assist with budgeting, grant preparation and reporting, and keeping a diverse set of projects on schedule;

● Independently ensuring adequate financial reporting (such as entering expenses in Oracle and reconciliations);

● Developing and monitoring efficient protocols for and managing our small library, mailing list, community database, equipment, iSpace;

● Work with JRBP staff with specific tasks as needed, assist with onboarding administrative personnel and student helpers and volunteers;

● Maintain calendars and schedules and additional routine edits and changes to our web page (news items, announcements, minor updates, etc.);

● Contribute and help with strategic planning and related implementation.

This is a 100% FTE, continuing, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

● Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

● Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

● Analyze and interpret policies; develop, revise and implement procedures for program or function.

● Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

● Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

● May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

● May direct staff to perform various tasks and assignments. May also supervise staff.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

● Demonstrated ability to prioritize own work and multi-task.

● Demonstrated excellent organizational skills.

● Demonstrated ability to take initiative and ownership of projects.

● Ability to communicate effectively both orally and in writing.

● Ability to routinely and independently exercise sound judgment in making decisions.

● Demonstrated experience working independently and as part of a team.

● Relevant subject matter knowledge.

● Ability to direct the work of others, for jobs requiring supervision.

Certifications and Licenses:

Drivers license required

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS*:

● Frequently perform desk-based computer tasks, frequently stand/walk, sitting, grasp lightly/fine manipulation.

● Occasionally use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 40 pounds.

● Ability to use voice to present information/communicate with others.

● On-campus mobility.

● May work extended hours, evenings or weekends.

● May travel locally.

• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job .

**WORK STANDARDS:** ● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. ● Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. ● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the ● University’s Administrative Guide,http://adminguide.stanford.edu The expected pay range for this position is $69,100 to $120,000per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a film screening or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more.

_The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants_ _requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information

• Schedule: Full-time

• Job Code: 4121

• Employee Status: Regular

• Grade: H

• Requisition ID: 103941

• Work Arrangement : Hybrid Eligible, On Site