Industrial Contracts Coordinator

Dean of Research, Redwood City, California, United States

Compliance Legal

Post Date Aug 19, 2024

Requisition # 104279

SCHOOL/UNIT DESCRIPTION:

The Industrial Contracts Office (ICO) is a unit within theOffice of Technology Licensing, Stanford's technology transfer office. OTL evaluates, markets and licenses technology created by the university. ICO is responsible for reviewing, negotiating, and signing a variety of research-related agreements on behalf of Stanford with industry and some non-profit collaborators, including sponsored research, material transfer, and equipment loan agreements. ICO Contract Officers have authority to sign research-related agreements on behalf of Stanford University and ensure that all agreements comply with Stanford policy, sound business practice, and legal requirements. ICO works closely with the OTL Licensing Team to ensure that Stanford’s intellectual property are protected and developed to serve the public interest.

Our VPDoR Diversity Journey:

• We create a hub of innovation through the power of diversity of disciplines and people.

• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.

• We promote a culture of belonging, equity, and safety.

• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:

The Office of Technology Licensing’s Industrial Contracts Office is seeking a dynamic Industrial Contracts Coordinator to drive successful partnerships and innovative solutions for our faculty within Stanford's vibrant landscape. In this pivotal role, you will ensure the completion, accuracy, and compliance of proposals, while formally soliciting grants and contracts from non-government sponsors. Your expertise will be key in managing requisitions and overseeing the requisition receipt process. Additionally, you will provide regular status updates, interpret policy provisions, resolve project issues, and educate units on institutional processes. If you have a passion for project management and a knack for managing the contracting lifecycle, join us and be a catalyst for innovation at Stanford.

This is a 100% FTE, benefits-eligible remote position. For consideration, please submit your resume. All final candidates must complete a background check.

CORE DUTIES:

• Review proposals for completion, accuracy, and compliance with internal policy and external regulations.

• Conduct formal solicitation of grants and contracts by government and non- government sponsors.

• Accept standard grant awards on behalf of the university.

• Administer requisition receipt process; review requisitions for accuracy and completion.

• Prepare and negotiate select agreements for management approval.

• Check contracts and grants for special provisions.

• Collect, obtain, and ensure completion of required sub recipient documentation.

• Provide regular status updates to managers and project administrators.

• Assist department administrators, principal investigators, and staff; interpret and explain grant provisions and terms.

• Assist in the resolution of problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors.

• Partner with others to serve as a resource to educate units regarding institutional processes.

• • • Other duties may also be assigned

**MINIMUM REQUIREMENTS:** **Education & Experience:** Bachelor's degree and one year of relevant experience, or combination of education and relevant experience. **Knowledge, Skills and Abilities:**

• Basic knowledge of grant and contract programs and processes.

• Excellent communication and interpersonal skills.

• Strong attention to detail.

• Excellent judgment to know when to escalate unusual cases to more experienced colleagues

• Proven ability to manage a high volume workload and a multitude of constantly changing priorities in a fast-paced environment

• Demonstrated ability to take initiative, prioritize workload, follow up with key stakeholders, meet deadlines and work both independently and as an effective member of a team

**PHYSICAL REQUIREMENTS:**

• Frequently sitting, grasping lightly, use fine manipulation and a computer (keyboard, mouse, monitor).

• Occasionally use a telephone, rarely stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.

• Rarely lift, carry push, and pull objects that weigh up to 10 pounds.

**WORKING CONDITIONS:**

• May have occasional extended or weekend work hours during peak business cycles.

**WORK STANDARDS:**

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University hasfive Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $74,000 - $87,000 for remote positions working in the Stanford Work Location Region. The expected pay range for this position is $57,000 - $75,000 for remote positions outside of the Stanford Work Location Region. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun . Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information

• Schedule: Full-time

• Job Code: 4571

• Employee Status: Regular

• Grade: F

• Requisition ID: 104279

• Work Arrangement : Remote Eligible