Sr. Human Resources Administrator

School of Medicine, Stanford, California, United States

Human Resources

Post Date Aug 20, 2024

Requisition # 104305

Stanford University School of Medicine is world renowned for leading edge education, research, patient care and medical advancements. The Department of Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication.

Department Information

The People Operations (POPs) team in the Stanford School of Medicine’s Educational Programs and Services (EPS) department shape, maintain, and continuously improve key operational systems, processes, and tools to positively impact the employment journey.

As trusted partners, we collaborate with staff and managers to hire, develop, retain, and empower a workforce diverse in knowledge, thoughts, and experiences. We operate with a process improvement mindset, sharing resources to enable employee success.

Job Purpose

The EPS People Operations team is seeking a Sr. Human Resources Administrator to run the daily functions of the HR department. Using a strong understanding of the School of Medicine and Stanford University HR policies and procedures, the Sr. HRA will be expected to oversee the recruiting and hiring of regular benefit-eligible staff, manage leaves of absence, provide HR program oversight to support planning, implementation, auditing, and reporting to meet established deadlines. This position will ensure to create a positive employee experience by being the first point of contact for most HR inquiries while serving as a resource to staff and faculty on HR policies, procedures and practices. The position will report to the Associate Director of Human Resources.

The ideal candidate will have strong organizational skills, attention to detail, proficient analytical and problem-solving skills, and a commitment to maintaining compliance with employment laws.

This position will be based on the Stanford campus/Page Mill Road offices and will be eligible for hybrid work.

Core Duties

• Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.

• Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer qualified applicants to hiring managers.

• Design and manage onboarding and exit processes.

• Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.

• Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.

• Explain applicable workers’ compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.

• Coordinate the communication and management of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to manager/director.

• Guide managers in the process of selecting job descriptions and developing job postings.

• Act on behalf of manager/director for human resources matters in his/her absence.

• Positions at this level may include one or more of the following duties:

• Manage the process for academic and staff appointments/reappointments and student/post-doctoral appointments. Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.

• Support and/or implement compliance programs.

• Conduct research in support of workplace investigations.

• Direct the work of other human resources administrators.

Education & Experience (Required)

Associate degree and four years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities (Required)

• Demonstrated experience applying and interpreting human resources policies and procedures.

• Demonstrated experience successfully managing programs and/or projects.

• Strong attention to detail and accuracy.

• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

• Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.

• Excellent oral and written communication skills to independently draft effective correspondence and documentation.

• Demonstrated strong and effective interpersonal and customer service skills.

• Strong analytical, critical thinking and problem solving skills.

• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

Desired Qualifications

• Bachelor’s degree and five years of relevant experience

• PHR certification a plus

Physical Requirements

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.

• Rarely kneel/crawl, operate foot and/or hand controls.

Working Conditions

• Travel on campus to schools/units

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $77,000 to $92,500 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

We pride ourselves in being a culture that encourages and empowers you.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Additional Information

• Schedule: Full-time

• Job Code: 4702

• Employee Status: Regular

• Grade: G

• Requisition ID: 104305

• Work Arrangement : Hybrid Eligible