Faculty Affairs Administrator 2

School of Humanities and Sciences, Stanford, California, United States

Administration

Post Date Jul 17, 2024

Requisition # 103973

TheSchool of Humanities and Sciences (H&S)is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Among the first departments established at Stanford University, the Department of Psychology has a long-standing tradition of ground-breaking theoretical research that also has powerful impact in the real world. The department is ranked as one of the top psychology programs in the nation and has been a leading psychology department among American universities for decades. This extraordinary achievement was honored by the Smithsonian Institution in Washington D.C. in 2003.

The Department of Psychology is seeking a Faculty Affairs Administrator 2 to provide analysis and guidance regarding faculty and academic staff appointments, reappointments, promotions, and the search process. The individual in this role will assist with the department's new faculty searches and manage and keep track of faculty sabbaticals and leaves. The Faculty Affairs Administrator will provide administrative and analytical support to the DFO and the Chair. This position will manage the department Colloquium series including planning for upcoming speakers, scheduling, and organizing events. The position will also handle additional administrative items, including FASA appointments, Post-Doc appointment assistance, and other duties as assigned.

This is a 100% FTE, continuing position, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

CORE DUTIES:

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.

• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).

• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.

• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and re-appointments.

• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.

• Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.

• Oversee all faculty visa matters, as needed.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• High level of attention to detail and accuracy.

• Ability to track, monitor and adhere to deadlines.

• Ability to learn university systems.

• Experience working with databases and Microsoft Office suite.

• Excellent communication skills.

• Demonstrated ability to act with tact and maintain confidentiality.

• Demonstrated problem solving and analytical skills.

• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.

• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.

• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• Occasionally work extended hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

The expected pay range for this position is $77,000 to $93,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4172

• Employee Status: Regular

• Grade: G

• Requisition ID: 103973

• Work Arrangement : Hybrid Eligible