Faculty Affairs Administrator 1 (Hybrid)

School of Medicine, Stanford, California, United States

New

Administration

Post Date 14 hours ago

Requisition # 104631

The Department of Neurology and Neurological Sciences at Stanford University is seeking a Faculty Affairs Administrator 1 to work under supervision, following defined procedures to provide administrative support focused on transactions and processes for faculty actions. This individual will work as part of a team of faculty affairs administrators and server as a contact for department faculty regarding academic and faculty affairs policies and processes.

The successful candidate will be proactive, extremely organized, resourceful, and meticulous, with the ability to multi-task and adhere to strict deadlines. The candidate will be expected to demonstrate sound judgement and professional etiquette and should possess strong written and oral communication skills.

Position Summary:

The Faculty Affairs Administrator (FAA) will independently manage all aspects of faculty and academic appointments, including reappointments, promotions, and searches, as well as track faculty leaves. The FAA will also oversee visiting and other teaching appointments, and independently compose and coordinate the submission of faculty appointment recommendations. In these areas, the FAA will interpret University policies, provide critical analysis and guidance to internal and external stakeholders, and ensure compliance with both University and School policies. Additionally, the FAA will act as the primary liaison between the Office of Academic Affairs and the Department.

Duties include*:

• Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.

• Post job announcements, and distribute other outreach materials to attract candidates.

• Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.

• Gather all components of the appointment/promotion form, and organize in compliance with guidelines.

• Maintain records documenting search, recruitment, and appointment/promotion processes.

• Assemble and draft materials for the appointment and promotion files.

• Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.

• Assist in coordination of visa process, as needed.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

• 3+ years of prior administrative experience.

• Familiarity with faculty affairs administration is highly desirable.

• Basic understanding of medical terminology is a plus.

• Ability to independently compose written material and business correspondence.

• Strong ability to prioritize work and collaborate effectively within a team environment.

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• High level of attention to detail and accuracy.

• Ability to track, monitor and adhere to deadlines.

• Ability to learn university systems.

• Experience working with databases and Microsoft Office suite.

• Effective communication skills.

• Demonstrated ability to act with tact and maintain confidentiality.

• Experience with complex schedules and planning.

• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.

• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.

• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional extended hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $31.73 to $41.35 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https:/lcardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at

stanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information

• Schedule: Full-time

• Job Code: 4159

• Employee Status: Regular

• Grade: F

• Requisition ID: 104631

• Work Arrangement : Hybrid Eligible