Catalyst Project Manager

School of Medicine, Stanford, California, United States

Administration

Post Date Oct 04, 2024

Requisition # 104838

Stanford University faculty and research are world-renown for their innovation and excellence. Every day the future is born at Stanford. The Catalyst team supports promising technology and entrepreneurial faculty to guide their technology out of the research realm, and into the clinic for real-world validation. The Stanford Medicine Catalyst seeks experienced and organized Project Manager with a talent for planning complex healthcare and technology projects, problem solving, forecasting, and navigating uncharted territory with limited supervision. It is an opportunity to join a pioneering team in a fast-paced environment, and contribute to Stanford Medicine’s mission of advancing innovative medical research to have widespread impact. This is a busy and complex position requiring a high level of judgment, initiative, and follow-through.

Ideal candidates will have a passion for healthcare, the pulse of the healthcare startup community, and know how to talk to, and interface with, brilliant entrepreneurs.

This position represents the Stanford Medicine Strategy Office and interacts daily with executives and senior leaders from both the School of Medicine as well as Stanford Health Care adult hospital. This is a continuing position reporting to the Catalyst Director of Project Management. This position currently has no direct supervisory responsibilities.

At Stanford Medicine we are inventing the future and improving patient lives every day. This position is an opportunity to have a direct impact on assisting Stanford Medicine to make a worldwide impact with our medical and research innovations, and to interact directly with an amazing array of individuals. We hope you will join us!

Duties include * :

• Startup or relevant industry experience preferred.

• Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed. This will include planning and navigating complicated, high-profile healthcare projects with complexities including PHI Data, IRB and FDA approval process in both the clinical setting and complex, emerging technology platforms. PM will be required to manage teams where individuals range from students to tenured Stanford faculty as well as interface with potential investors as needed. This position will present project proposals to Catalyst Executive to initiate project and report out throughout effort. Project scope will range from $100k to $1M and span multiple departments across the three organizations of Stanford Medicine. Many projects are novel and require significant ground-breaking work and/or obstacle remediation for successful execution. Must be able to lead, in a matrixed fashion, many different roles across many different organizations.

• Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project. Budget and manage $1M projects to include initial planning stage, budget proposal request, forecasting, and management of project spend both on the SOM and SHC sides.

• Facilitate discussions and negotiations to drive recommendation consensus. Navigate complicated and unique situations with PIs and hospital/healthcare staff to facilitate win-win situations to both enable project deliverables and support healthcare/hospital compliance and requirements. Create alignment and engagement from all parties. Requires ability to think creatively in nuanced situations and lead the discussion in real-time to favorable outcomes for all parties.

• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success. Identify, engage with and create aligned plans with all levels of stakeholders for each unique project. Stakeholders will include SHC EVPs, clinic operational staff, PIs, core project team, and executive.

• Complete all components of project management including scope identification, stakeholder communication planning and management, FDA/IRB review process management, risk-manage, control and report on risk associated with complicated projects, synthesize complex technical data and drive decisions. Present directly to Catalyst Executive Leadership as well as senior executives of Stanford Healthcare Stanford Children’s Health and others as well as manage million-dollar project budgets, with multi-million-dollar cumulative budgets.

*- Other duties may also be assigned.

DESIRED QUALIFICATIONS:

• 3 years of industry experience in translation, either in start-up or otherwise.

• Deep understanding of leading edge and emerging technologies relevant to digital health, data science, and biomedical research. Startup or relevant industry experience preferred.

• Ability to manage multiple, complex projects and meet deadlines.

• Executive presence, able to partner, negotiate, and influence c-suite caliber partners as well as SoM/SHC executives.

• Ability to coordinate multiple projects and prioritize key initiatives for a team.

• Comfortable presenting at large meetings and facilitating high stakes meetings with multiple parties at the table.

• Demonstrative diplomatic capabilities.

• Creative, analytical thinker, detail-oriented, evangelist energy level.

• Outstanding communication, report writing, and presentation skills.

• Confidential and professional.

• Highly effective written and oral communication skills to address a wide variety of audiences.

• Ability to productively assemble, engage, and lead cross-functional teams.

• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, and communications, risk, and procurement components.

• Ability to balance customer expectations with project reality.

• Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.

• Keen grasp of interpersonal and impact awareness.

• Depth of knowledge in technical discipline/domain needed to deliver projects.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree in a related field and five years relevant experience or a combination of education and experience. Experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Highly effective written and oral communication skills to address a wide variety of audiences.

• Ability to productively assemble, engage, and lead cross-functional teams.

• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.

• Ability to balance customer expectations with project reality.

• Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.

• Keen grasp of interpersonal and impact awareness.

• Depth of knowledge in technical discipline/domain needed to deliver projects.

PHYSICAL REQUIREMENTS*:

• Frequently sit, perform desk based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.

• Occasionally stand/walk, write by hand, twist/bend/stoop/squat and lift/carry/push/pull objects that weigh up to 20 pounds.

• Rarely use a telephone, kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.

• Travel locally and cross-university.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $154,518 to $178,082 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information

• Schedule: Full-time

• Job Code: 2394

• Employee Status: Regular

• Grade: K

• Requisition ID: 104838

• Work Arrangement : Hybrid Eligible