Administrative Assistant

Office of the General Counsel, Stanford, California, United States

Compliance Legal

Post Date Jun 12, 2024

Requisition # 103604

The Stanford community includes more than 13,000 talented and dedicated staff that each play a vital role in shaping our future leaders, supporting groundbreaking research and resolving some of the world’s greatest challenges. Joining our administration team in the Office of the General Counsel (OGC), you’ll enable operations essential to the university's mission. You’ll provide a full range of legal administrative or operational support to the OGC including monitoring workflow and prioritizing multiple competing priorities with a heavy emphasis on calendaring.

The OGC office work primarily onsite on the beautiful Stanford campus. No matter where you are in life, each stage comes with new demands on your time. And our lifestyle support helps you manage it all with less stress.

• 17+Transportation programs and resources

• 7+On-site child care facilities available to you

Being on campus means the opportunity to utilize world-class exercise facilities where you can grab a lunchtime workout to sustainability and environmental responsibility programs that make it easy to live your values.

• 20+ recreational facilities

• 18+ Mental health and wellness programs

Your Day Will Include:

• Act on behalf of the Office of the General Counsel in regards to identifying and resolving problems that are administrative or operational in nature. Liaison between department, university and healthcare clients and others.

• Prioritize and handle multiple projects simultaneously and independently, often under pressure and in a fast paced environment.

• Coordinate and manage attorney schedules and activities, including all logistics and calendar management and preparation for appointments and necessary follow up.

• Compose and draft documents; perform editing and fact checking; analyze and review material and extract pertinent information. Create, maintain, modify, and/or ensure accuracy of content. Process and distribute documents effectively.

• Organize and maintain complex filing systems.

• Respond independently to general inquiries when appropriate, and make swift and accurate judgments in forwarding or responding to inquiries and requests.

• Assist with other projects as needed.

Experience we’d like you to bring:

• Associates degree and three years of relevant experience or combination of education and relevant experience.

• Strong organizational skills and attention to detail.

• Proven ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times.

• Ability to multitask effectively.

• Proficiency in computer applications, such as Microsoft Office Suite, and a good understanding of databases.

• Excellent written and oral communications skills.

• Proactive work style and history of collaborative teamwork.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The expected pay range for this position is $38.94 to $45.68 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Additional Information

• Schedule: Full-time

• Job Code: 3071

• Employee Status: Regular

• Grade: G

• Requisition ID: 103604

• Work Arrangement : On Site