Working Title: Temporary Office & Administrative Specialist

Job Class: Office and Administrative Specialist

Agency: Public Utilities Commission

• Job ID : 77807

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Part-Time/30 hours per week

• Regular/Temporary : Temporary

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/24/2024

• Closing Date : 07/01/2024

• Hiring Agency/Seniority Unit : Public Utilities Commission / AFSCME

• Division/Unit : Administrative Services

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $18.28 - $23.95 / hourly; $38,168 - $50,007 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Public Utilities Commission

• End Date : 12/30/2024

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Duties:

This position is located at the Public Utilities Commission office in St. Paul and is not available for teleworking. The hours for this role will be Monday - Friday, 10:00 a.m. - 4:30 p.m.

NOTE: This is a classified temporary part-time position which is anticipated to last for 6 months.

This position exists to facilitate the objectives of the Minnesota Public Utilities Commission (PUC) by serving the first point of contact at our front desk, assisting visitors with inquiries, managing hearing room traffic. In addition, the position:

• Coordinates large outgoing mailings of formal orders, notices and rulemaking documents

• Provides general administrative support to unit supervisors by updating Project Management databases, maintaining service lists, providing timely eFiling, mailings and Certificates of Service

• Provides administrative support forspecial projects/initiatives in the HumanResources/BusinessOffice.

Minimum Qualifications

• Customer service skills sufficient to provide information to the public and other employees effectively and courteously in person, by phone calls and email.

• Communications skills to prepare responses to routine inquiries and apply accurate spelling and grammar in written communications.

• Knowledge of data entry procedures and systems such Microsoft Office or similar data entry systems.

• Knowledge of document and/or records management systems sufficient to store, categorize, and retrieve electronic files.

• Ability to use social media platforms to reply to customer questions.

Preferred Qualifications

• One (1) year of administrative, or retail work in a customer facing environment including experience with a variety of workplace equipment, such as computers, printers, and scanners.

• Computer skills sufficient to use Microsoft Office Suite Software, Excel, and Internet search tools.

• Knowledge and/or experience with eDockets or eFiling systems.

• Prior government, regulatory, or industry experience.

• Knowledge of and experience with FileMaker Pro; Adobe Acrobat Pro and E-Dockets.

Additional Requirements

The candidate will be required to complete a background check and reference check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.