The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota's principal economic development agency. DEED's mission is simple: to empower the growth of the Minnesota economy, for everyone. We are driven to find talented and innovative public servants, motivated by the opportunity to serve businesses, people, and the greater good. At DEED you will join a diverse team, inspired by challenging work and united by shared values that guide our work every day. At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious. DEED is a Beyond the Yellow Ribbon agency and committed to proactively supporting service-members, veterans, and military families. DEED offers great employment opportunities with a meaningful mission to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota. Job Class: Office and Administrative Specialist, Senior Agency: Department of Employment and Economic Development Job ID: 82630 Location: St. Paul Telework Eligible: Yes, may be eligible to telework up to four (4) days per week Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 1/2/2025. Date Posted: 12/26/2024 Closing Date: 01/17/2025 Hiring Agency/Seniority Unit: Department of Employment & Economic Development / AFSCME Division/Unit: Communication Analysis & Evaluation Work Shift/Work Hours: Day Shift, 8:00am to 4:30pm Days of Work: Monday - Friday Travel Required: No Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: 180 5th Street East, Saint Paul, MN 55101 FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary This position is responsible for managing the administrative area supporting the Economic Analysis and Communications teams. Administrative leadership and support is provided to four (4) supervisors and approximately twenty (20) staff. The position provides highly confidential administrative support and manages overall functioning of the office. The position exercises a high level of judgement and discretion, maintains a high level of confidentiality and trust, and employs considerable experience and institutional knowledge in execution of the required duties. This role will have key responsibilities which will include: Manage purchasing and contracting for Economic Analysis Unit and Communications Office Lead administrative support for supervisors and staff Manage administrative tasks associated with preparing legislative and other mandated reports Other duties as assigned by manager This position will be based out of the St. Paul office. This position is telework eligible and is occasionally required to be on-site at the office every Wednesday and as needed for efficient operation of the office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs. Qualifications Minimum Qualifications Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly emonstrate fulfillment of each of these minimum qualifications will be considered for this position. Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files Knowledge of accounting sufficient to review, analyze and verify financial records, calculate monthly fees, and prepare financial summaries and reports Knowledge of communications sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction Skill in math sufficient to calculate, review and reconcile financial data and balance accounts Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy Preferred Qualifications Associates degree in Business Administration, Communications, or other closely related field as determined by the agency Office administrative support experience Previous experience with the State of Minnesota and/or the StateWide Integrated Financial Tools (SWIFT) financial system Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components: Criminal Background Check Employment Records Check (current and former State employees only) Employment Reference Check Conflict of Interest Review Driver's Records Check The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S. Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers . Connect 700 Program To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Adjeka Zigah or Talent Acquisition at talent.acquisition.deed@state.mn.us . Veterans To be considered with Veteran's Status , you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to talent.acquisition.deed@state.mn.us by the closing date. Recently Separated Veterans (RSV) : Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview. Certain Disabled Veterans : Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis. See the above links for criteria and eligibility. Current State Employees Please apply via Self Service. If eligible for bidding or expression of interest: This vacancy will be open for bids/expression of interest and all qualified applicants simultaneously. Current employees of DEED who are currently in the same classification, who are eligible, and apply within the seven (7) day period will be considered prior to filling the position by other means. Contact If you have questions about this position, contact Adjeka Zigah at lynda.zigah@state.mn.us . Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income whe